Payroll Analyst

The Payroll Analyst is responsible for entering and verifying Ports America union payrolls. Checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, updating employee tax and direct deposit information. Understand and interpret union contracts and ensure compliance with federal/state wage laws. Assist with internal and external audits. Maintain payroll department filing.

Essential Duties:
* Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed.
* Research and analyze discrepancies and process adjustments, as necessary.
* Cross check other team member's payroll entries.
* Answer payroll data entry questions and work closely with union reps / manager to ensure compliance with union contracts.
* Assist with internal and external quarterly and annual audits.
* Responsible for maintaining filing and organizing the payroll storage room.
* Prepares wires and check request for weekly, monthly and quarterly union dues, deductions, and pension and welfare man hour contributions.
* Sets up and cancels payroll garnishments with payroll provider, prints checks, and answers writ of garnishment to state or federal agencies.
* Coordinate with Ports America's accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed.
* Update spread sheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments. Complete spread sheets for the general ledger work up for the accounting department.
* Review and edit process workflows created by internal audit to ensure accuracy.
* Log and verify all manual checks for validity.

Minimum Requirements (Education, Experience, Certifications):
* Associate's degree or 2 + years of experience working in a high volume, full cycle, multi-state payroll environment.
* 3+ years of experience in data entry working in an office environment.

Preferred Requirements (Education, Experience, Certifications):
* Fundamentals of Payroll Certificate (FPC) Preferred
* Familiar with Federal and state payroll tax laws

Knowledge, Skills & Abilities:

* Intermediate to advanced proficiency with Microsoft Word, Excel, and Access.
* Excellent customer service and communication skills.
* Ability to work as a team player in a high-volume payroll department.
* Ability to work independently, prioritize tasks and meet deadlines with little or no supervision.
* Ability to remain calm and in control under pressure.
Working Conditions:

* Office environment, filing, lifting record keeping boxes.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant%20Privacy%20Notice.pdf, we invite you to contact us via email at human.resources@portsamerica.com.

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.