Administrative Assistant

Rutgers University

United States, New Jersey, New Brunswick

Nov 17, 2024

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	J Voorhees Zimmerli Art Museum
Overview	Founded in 1966 as the Rutgers University Art Gallery, the Zimmerli Art Museum is located on the New Brunswick campus of Rutgers, The State University of New Jersey, one of the United States' highest-ranked, most diverse public universities. With a permanent collection of more than 60,000 objects and an active program of changing exhibitions, the Zimmerli plays a dynamic part in the academic and cultural life of Rutgers and central New Jersey. The Zimmerli is free and open to the public, and offers an array of in-person and digital opportunities to engage with art of the past and the present. As part of the beloved community of Rutgers University, the Zimmerli Art Museum is committed to upholding diversity, equity, access, and inclusion as guiding principles for the museum's operations, exhibitions, collecting, programming, and outreach.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the J Voorhees Zimmerli Art Museum. Among the key duties of the position are the following: Handles the administrative work in the Department of Russian and Soviet Nonconformist Art. Prepares and oversees financial documents. Submits travel expense reports for reimbursement. Assists with putting together annual department budgets and tracking the budget. Keeps track of department activities and statistics. Writes special and annual reports. Assists with exhibition and program coordination. Handles mail distributions and department mailing list. Handles graduate assistants' and postdoc's appointment processes, travel needs and schedules. Handles overall office management. Facilitates department purchasing and maintains knowledge of Rutgers Procurement Policy.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	50065.00
Annual Mid Range Salary	62252.00
Annual Maximum Salary	74438.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelors' degree.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	High organizational skills. Attention to details. Basic computer skills. Good writing skills in English. Interest in the Russian and Eastern Europe area. Previous experience in a cultural or educational institution an asset.
Preferred Qualifications	Three (3) years of experience in office administration and management. Knowledge of Russian. Familiarity with a language from any of the former Soviet Republics.
Equipment Utilized	MarketPlace. Microsoft. TMS (The Museum System).
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2438
Posting Open Date	10/24/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement