Administrative Officer
Job Summary The Administrative Officer uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
The Administrative Officer is assigned projects and expected to manage the entire problem-solving process, which includes: researching, analyzing information, identifying, and recommending potential solutions of moderate scope. This position requires a high level of professionalism and diplomacy, particularly in dealing with sensitive issues and critical academic activities.
The Administrative Officer will provide full scope of administrative and analytical support to multiple Radiology research and clinical faculty at the China Basin Campus to ensure smooth functioning of the administrative activities. The incumbent will also work closely with laboratory and administrative staff on a variety of tasks and projects.
The incumbent will be expected to maintain and utilize several online systems/databases (i.e., Smartsheet, MyExpense, BearBuy, and Advance), be proficient in computer and internet research skills, as well as have strong financial and spreadsheet skills. The key aspects of this position include interfacing with internal and external contacts from the Department of Radiology Business Office and Post-Award Unit, UCSF Contracts and Grants, UCSF Controller's Office (Extramural Funding), the incumbent should expect to wear multiple hats and be able to move quickly and seamlessly from day-to-day administrative operational responsibilities such as meeting scheduling, reimbursements, purchasing, monthly reconciliations, and any other administrative support as required.
In addition to leadership roles within the department, the research and clinical faculty may also hold roles in international, national, and University committees and professional societies. The incumbent must understand, evaluate and determine the needs of these critical roles in order to independently manage the job responsibilities of the position.
The incumbent should be highly organized, proactive, and able to work well both independently and in group environments. As the point of contact for all administrative office requests, the incumbent will need to possess excellent verbal/written communication and interpersonal skills, and the ability to work well with all levels of internal management, faculty, staff, outside clients and vendors. Due to the nature of the job, sensitivity to confidential matters is imperative with responsibilities of credentialing, performance evaluations, faculty searches, preparation and review of reports and presentations.
The Administrative Officer will work within a team of administrative service staff based at China Basin and research support staff at the Mission Bay, will participate in team activities and may collaborate on projects and tasks with other administrative staff. The position will be primarily located at the China Basin Campus within the Department of Radiology.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Radiology is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF) generating more than $70 million in professional fee revenues each year, and annual grant awards of $40-60 million. The mission of the Department includes research, teaching, and patient care. The Department operates across six sites in San Francisco. Major activities of the department include general Radiology, Mammography, Interventional Radiology, CT, MRI, Ultrasound and Nuclear Medicine. Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- Minimum 1 year in working in the capacity of administrative or operations analysis
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Highly proficient working with MS Word, Excel, Power Point, Photoshop, and Adobe Acrobat is required to execute job responsibilities under very tight deadlines. Includes the proven ability to develop spreadsheets, reports, independently draft correspondence and create PowerPoint presentations.
- Ability to use discretion and maintain confidentiality, and use sound judgment in responding to issues and concerns.
- Proven ability to function and participate effectively as part of a collaborative team.
- Demonstrated ability to work on multiple projects from conception to implementation while maintaininq a hiqhly service oriented demeanor.
Preferred Qualifications
- Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, purchasing and vendor payments is preferred.
- Familiarity with agency and UCSF policies regarding purchasing and reporting,
- Restricted costs and general spending & carry-forward guidelines.
- Knowledge of grant proposal preparation and IRB submission
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 004263 ADMIN OFCR 2 CX Job Category Administrative Support Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Location San Francisco, CA Additional Shift Details Monday-Friday 8am-5pm |
University of California - San Francisco Campus and Health
Nov 22, 2024