Buyer

At Ports America, the Buyer is responsible for purchasing materials, equipment, supplies, and services in accordance with prescribed purchasing regulations and procedures. Reviews and analyzes purchase requisitions, investigating and developing sources of supplies, prepares routine bid specifications, issues bid requests, reviews quotations, interprets purchasing procedures to departments and suppliers, acting as a liaison between user departments and suppliers.

Essential Duties:

• Collaborate with regional sites/terminals in executing purchasing responsibilities.

• Examine departmental purchase requisitions for completeness and accuracy of provided information necessary for the buying procedure. Confers with departments with respect to questionable items on the requisition and interprets purchasing procedures to departments.

• Prepare purchase orders, verify price, specifications, delivery information and input data into Oracle and Mainpac EAM - contracts, supplier updates, purchase requisitions and purchase order changes.
• Monitor and manage open purchase orders, and AFE activity and spending to facilitate accurate and relevant data to support multiple port locations.

• Understand, develop, and refine specifications for requested items, supplies or equipment working with requesting department to identify needs.
• Interview sales representatives to develop new sources of supplies, secures favorable terms for the company, and update records.
• Seek new sources of supplies for products and services as requested and secures terms favorable to the company.

• Negotiate supplier contracts, manage supplier relationships, and manage supplier deliveries.
• Aid with preparation and editing of contracts/documents as needed.

• Secure bids on requisitions or process them for purchase; prepare bid invitations and recommend approval of bids most advantageous to the company.
• Collect information from stakeholders, evaluate alternatives and make decisions based on data.
• Own assigned projects, plans out scheduled tasks and steps, and identifies potential roadblocks while making and keeping schedule commitments.

• Actively identify, analyze, and implement direct and indirect cost reduction and cost avoidance to meet departmental cost reduction goals.

• Work on special projects and execute project plans, as assigned.

Minimum Qualifications:

• Bachelor's Degree in Business Administration, Supply Chain, Logistics, or related discipline




• An equivalent combination of education and experience may be considered.




• 2+ years of procurement, purchasing, or similar experience.

• Obtain and maintain a TWIC Card issued by the Department of Homeland Security

Preferred Qualifications:

• Experience operating independently with minimal supervision on basic procurement issues. Escalate problems as needed with understanding of alternate solutions and recommendation.
• Skilled in both verbal and written communication including establishing and maintaining effective working relationships.
• Knowledge of purchasing practices and procedures, including negotiation and contract management.

• Ability to solve practical problems and deal with a variety of variables in situations where limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Microsoft Excel proficiency.

• Mainpac and Oracle experience.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant%20Privacy%20Notice.pdf, we invite you to contact us via email at human.resources@portsamerica.com.

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.