eDISCOVERY COORDINATOR

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Position Base: Oakland
Location: UCOP - Franklin Building

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training. We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university's behalf. We report jointly to the Board of Regents and the president.

POSITION SUMMARY

The eDiscovery Coordinator, at the direction of the Senior eDiscovery Specialist, will work on a variety of tasks involving preservation, collection and production of electronically-stored information from various data sources and repositories across the UC Office of the President and UC System as a whole. The analyst should understand technical and legal processes, as well as knowledge of eDiscovery and data analytics. It is important for a candidate to have a high attention to detail, superior communication skills and the ability to successfully manage multiple complex requests and assignments all at once. The analyst will work on requests originating from multiple locations throughout the university system that vary in complexity. The analyst will also consult with responsible attorneys and staff on developing data preservation and collection strategies on a case-by-case basis.

Responsibilities

• 35% Assist with the administration of the eDiscovery software including new matter intake, as well as managing, maintaining, auditing and tracking all eDiscovery tool access, which includes granting and disabling various levels of access to users based on need. Assist with monitoring and disposing of legacy matters.
• 30% Utilize internally available systems and software to assist with legal hold tasks including issuing, monitoring, updating and releasing Legal Hold notices as well as mailbox and data preservation. Assist with coordinating and sending out Access with Consent forms.
• 15% Coordinate, analyze and assist with litigation and other legal claims arising at the UC campuses and medical centers, including developing case strategy and other problem-solving strategies. Perform document reviews in response to subpoenas, discovery requests and California Public Records Act requests for privilege that includes using keyword and metadata (Boolean) searches and producing electronically stored information ("ESI") and paper documents utilizing eDiscovery platforms, such as Logikcull and/or Relativity platforms. Applies professional and broadly defined business analysis and data / information administration and data use concepts to manage and perform complex assignments. Independently analyzes complex information requirements and documents them using formal data definition techniques and naming standards. Gathers, analyzes, prepares and summarizes information from subject matter experts and technical personnel. Researches relevant problem-domain literature and information standards and develops recommendations for data management resource plans including approaches, trends, sources and uses.
• 10% Support the Senior eDiscovery Specialist in evaluating and updating policies and procedures in areas such as proper data handling, preservations and collections as well as developing and maintaining data mapping and internal documentation. This role will serve as the primary backup to the Senior eDiscovery Specialist. Implements related business processes, develops logical data models, dimensional data models and schemas for the scope of a project or a component of a project. Develops data mapping specifications and extract-transform-load (ETL) designs. Independently designs information transformation processes. Designs and implements capture of metadata from technical processes such as software design and database management. Performs complex data management or resource research and studies for a variety of constituents and plans metadata acquisition for sets of unstructured data objects such as collections of images, documents or recordings.
• 10% Communicate, coordinate, and consult with UC Legal attorneys, outside counsel, IT and vendors regarding status of matters and to ensure legal compliance.

Experience

• Minimum of 5 years of eDiscovery, legal hold, general litigation experience required.

Skills and Abilities

Required Qualifications

• Familiarity with eDiscovery and legal hold software such as Relativity and Logikcull
• Familiarity with data quality and governance issues and requirements.
• Thorough knowledge of data management systems, practices and standards.

Preferred Qualifications

• Ability to prepare data models unassisted.
• Ability to perform document reviews.
• Familiarity with data model patterns in one or more common business or academic domains.
• Familiarity with logical data design and data mapping or data conversion.
• Ability to represent relevant information in abstract models.
• Thorough knowledge of relevant rules and regulations.
• Demonstrated ability to work with others from diverse backgrounds. Demonstrated effective communication and interpersonal skills. Demonstrated service orientation skills.
• Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization.
• Self-motivated and works independently and as part of a team.
• Demonstrated strong problem-solving skills. Able to learn effectively and meet deadlines.
• Strong organizational skills.
• Strong analytical and design skills, including the ability to abstract information requirements from real-world processes to understand information flows in computer systems.
• Ability to represent relevant information in abstract models. Critical thinking skills and attention to detail.

Education

• Bachelor's degree in related area and / or equivalent experience / training required

Travel Requirements
No business travel required

SPECIAL CONDITIONS

The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ("anchor days"). In exceptional circumstances, approved by the General Counsel, candidates residing in or willing to relocate to California may be considered for a fully remote work arrangement.

SALARY AND BENEFITS

Job Title: Data Systems Analyst 3
Job Code: 007199
Salary Grade: Grade 23

Payscale: $110,000 - $125,000, commensurate with experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is October 10, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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