Arts Student Success Project Coordinator

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HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 09-10-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Arts Division (arts.ucsc.edu) offers both creative and critical studies of art and culture at the undergraduate and graduate level. The Division is committed to creating a safe, inclusive and welcoming environment for all students to thrive and to celebrate the abundance of diversity in our community. We build our students' capacity for creative and critical thinking. Instruction in the arts inspires and develops the skills needed for individual and collaborative creative thought, analysis, and action within and beyond the university. Our faculty consists of artists, performers, historians, critics, makers, and theorists working across the arts in a global context and addressing some of the most pressing issues of our day.

Undergraduate education in the arts includes Bachelor of Arts (B.A.) programs in art and design: games and playable media; creative technologies; film and digital media; history of art and visual culture; music; art; and theater arts; as well as a Bachelor of Music (B.M.). There are also concentrations offered in: film and digital media (critical studies, production, and integrated critical practice); history of art and visual culture (curation, heritage, and museums); and music (western art music and global music). Minors are offered in film and digital media, history of art and visual culture, electronic music, jazz music, theater arts, and dance.

Established graduate programs include the interdisciplinary digital arts and new media Master of Fine Arts (M.F.A.) program, the social documentation Master of Fine Arts (M.F.A.), the music Master of Arts (M.A.), and the theater arts Master of Arts (M.A.), as well as the recently launched environmental art and social practice Master of Fine Arts (M.F.A.). Doctoral programs include the music composition Doctor of Musical Arts (D.M.A.), and Ph.D. programs in music, visual studies, and film and digital media.

In addition to endorsing the UCSC Principles of Community, the Arts Division sees Diversity, Equity, and Inclusion (DEI) cultivation as a new frontier that leads to a wellspring of creativity, contentment, enhancement of general prosperity, and the production of increased artistic innovation. Therefore, we aspire to develop a pervasive level of consciousness within the Arts Division that elevates us to a position of becoming a model of DEI in the 21st century.

More information can be found at: https://arts.ucsc.edu

JOB SUMMARY

The Arts Student Success Project Coordinator applies a variety of analytical, project planning, and administrative skills in support of the Dean's Office's student success initiatives, event programming development and coordination, as well as administrative coordination and support. The Arts Student Success Project Coordinator reports to the Assistant Dean for Student Success/Chief of Staff (ADSS/COS) and works in collaboration with and in support of the Dean and Senior Staff.

The Arts Student Success Project Coordinator collaborates with and supports the ADSS/COS in the administration of student success initiatives. The position supports the Arts Professional Pathways initiative, student success in the Creative Technologies B.A. program (the first online undergraduate major in the UC system), Dean's Student Leadership Board, and Dean's Office scholarship programs; events and programming support including participation in developing and planning a robust array of Arts Division events; and special initiatives and projects of the Arts Dean's Office. Provides administrative coordination and support, applying knowledge of financial and general UC policies. The Arts Student Success Project Coordinator is a key member of the Dean's Office team and contributes to the unit's mission, requiring knowledge and understanding of the vision and priorities of the Dean and the Division.

APPOINTMENT INFORMATION

Budgeted Salary: $34.96 - $36.87 / Hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: M-F, with schedule variability to accommodate event support as needed
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007397 (PROJECT POLICY ANL 2) Grade 19

Travel: Never or Rarely

JOB DUTIES

40% - Student Success Planning and Coordination

• Provides a variety of analytical duties in support of Arts Professional Pathways and other student success initiatives, programs, and issues, including gathering data, analyzing issues/problems, evaluating data and making recommendations. Arts Professional Pathways includes a portion of support dedicated to student success for the Creative Technologies B.A. program.
• Participates in administrative and program project planning, development, and analysis related to Arts Professional Pathways and related student success programming and initiatives; collaborates with program/project staff.
• Provides coordination for Dean's scholarships.
• Participates in development and conceptualizing as well as planning and coordinating student success events and initiatives, aligned with Divisional goals and in context of research toward best practices.
• Gathers data on assigned problems and issues to prepare reports summarizing information on assigned issues.
• Prepares, edits, and modifies documents, including research reports and proposals.

30% - Event & Programming Development & Coordination

• Coordinates logistics for projects, events, and visits such as: External Reviews of Arts Division Departments; Arts Division unit projects; the annual Arts Division Retreat; annual Spring Celebration, the annual Convocation; Sesnon Salons, the Dean's and Chancellor's award luncheon; and other various divisional events.
• Facilitates event development, planning, and coordination.

25% - Dean's Office Administrative Coordination and Support

• Prepares background and briefing materials as necessary for reports, inquiries, and agendas; synthesizes pertinent facts and data from a variety of sources to support the objectives of the Dean's Office; provides administrative support and coordination for the Dean's Office which requires a strong understanding of priorities for the Dean and the Division.
• Applies a thorough understanding of all general divisional financial processes, policies, and procedures in order to adhere to all University policies and procedures. Maintains accurate records for timely action or retrieval of those records for audit or other purposes.
• Provides support such as: processing travel arrangements, payments, purchase orders, and honoraria, and reimbursements for the Dean and the Dean's executive leadership team.

5% - Web Management and other Duties as Assigned

• Performs routine website maintenance, making changes to the Arts Division and associated programmatic web pages.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Excellent verbal and active listening skills with the ability to interact effectively with a diverse group of students, faculty, staff, and the public
• Ability to analyze, research and synthesize data with strong attention to detail. Critical thinking skills.
• Working Knowledge of Microsoft Office Suite, including Word and Excel
• Collaborative approach to support special event planning, preparation and execution.
• Ability to exercise good judgment and discretion when handling confidential matters.
• Demonstrated events experience.
• Excellent writing skills for preparing various documents, reports and executive level correspondence
• Ability to operate within a set budget and provide clear information on budget.
• Experience with financial policies related to travel, reimbursement, etc. and ability to quickly learn UCSC financial policies
• Familiarity with financial systems, and ability to quickly learn UCSC systems such as CruzBuy, Travel Connexxus, ProCard, etc.
• Demonstrated ability to work effectively in an environment with a high-volume workload with frequently shifting, and at times competing, deadlines and priorities.
• Excellent record keeping skills.
• Demonstrated organizational skills.
• Ability to perform routine website maintenance.
• Math skills sufficient to complete financial documents and reports.
• Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment.
• Ability to work effectively both as part of a collaborative team and individually.
• Experience working with highly confidential documents.

PREFERRED QUALIFICATIONS

• Knowledge of over-all academic program goals and objectives for the Arts and the campus.
• Have an understanding and awareness of the campus' organizational structure.
• Experience working in an academic setting.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Interviewees will be required to provide a current DMV record.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Other special conditions of employment that apply to this position: The selected candidate will be required to work primarily on campus, with some schedule variability to accommodate evening events and special planning. Periods of remote work possible based on operational needs.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: https://drive.google.com/file/d/1hUBiz3WS3zErEGOhSOu7KZZPzGkTwr_2/view?usp=sharing. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination