New

Business Assistant I

Rutgers University

59893.480-87925.480

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 22, 2026

Position Details

Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	URA-AFT Administrative
Department	Business Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Assistant I for the Business Office of Student Affairs. Under the direction of the Campus Engagement Business Manager, the Business Assistant supports and coordinates financial and administrative functions within the Business Office of Student Affairs. The position is responsible for revenue-related accounting activities associated with various sources of income generated by Student Affairs, including ensuring transactions are accurately recorded in accordance with Generally Accepted Accounting Principles ( GAAP) and maintaining electronic records for reconciliation with the general ledger. Among the key duties of the position are the following: Ensures the accurate and timely processing of all funds received by Student Affairs by monitoring and reconciling cash, checks, credit card receipts, and internal payment transactions. Coordinates the preparation and recording of financial transactions within the University's financial and contract management systems and ensures deposits are completed in accordance with established University policies and procedures. Supports the maintenance and coordination of contract management activities, payroll processing for part-time and student employees, financial reporting, and budget support. Analyzes financial and operational data, prepares reports, assists with internal controls and process improvements, and performs related financial and administrative duties to support the overall operations of the Business Office.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, finance, business administration, or a related field, and a minimum of two years of relevant accounting or financial administration experience, or an equivalent combination of education and experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in the use of computer applications, including spreadsheet software (e.g., Excel) and financial or database systems, for the management and analysis of financial data. Knowledge of generally accepted accounting principles (GAAP), basic accounting practices, and financial reconciliation processes. Ability to work in a high-volume, deadline-driven environment while maintaining accuracy and ensuring the integrity of financial data. Strong organizational skills, attention to detail, and the ability to manage multiple priorities that may change frequently. Strong analytical and problem-solving skills, with the ability to identify discrepancies and resolve routine financial issues independently. Effective communication and customer service skills when interacting with internal and external stakeholders. Ability to be flexible, adaptable, and able to respond to changing priorities in a professional and calm manner. Ability to anticipate issues and take appropriate action to support efficient business operations.
Preferred Qualifications	Experience working in higher education finance or business operations Familiarity with University financial systems (e.g., general ledger systems, contract management systems, payroll systems such as HCM) Experience with revenue reconciliation, cash handling, and accounts receivable processes Experience using spreadsheet and reporting tools such as Excel and reporting platforms (e.g., Tableau or similar systems) Knowledge of budgeting and financial reporting processes Strong organizational skills and experience working in a deadline-driven, high-volume environment
Equipment Utilized	University financial systems (general ledger, contract management, payroll systems such as HCM and Commitment Accounting) Microsoft Office Suite, particularly Excel for financial tracking, reconciliation, and reporting Reporting tools such as Tableau and Oracle Smart View (or equivalent reporting tools) Smartsheet or similar workflow and tracking systems Standard office equipment including computers, printers, scanners, and secure cash handling equipment (e.g., safe access systems)
Physical Demands and Work Environment	Work is primarily performed on the 3rd floor (accessible by stairs or elevator) within a shared office environment. The position requires prolonged periods of sitting, use of a computer, and repetitive hand and wrist movements. The role may occasionally require standing, walking, and the handling of cash deposits and financial documents. Additional occasional tasks may include receiving, opening, and organizing deliveries, as well as filing and maintaining records, files, and office supplies. The position operates in a high-volume, deadline-driven environment requiring strong attention to detail and the ability to manage multiple priorities. The work environment requires a collaborative and respectful approach to working within a shared office space, with the ability to maintain effective and professional working relationships with colleagues.
Special Conditions

Posting Details

Posting Number	26ST1953
Posting Open Date	10/22/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement