Administrative Assistant II, Executive Support

Aquent is partnering with a globally recognized athletic apparel and footwear company to find an organized, proactive administrative professional. This pivotal role offers the opportunity to make an immediate and significant impact by providing seamless administrative support to four Senior Directors, directly enabling them to stay focused and productive in a fast-paced corporate environment. You'll be the organizational backbone for a dynamic leadership team, contributing directly to strategic execution and operational excellence within a leading global brand.

As a key contributor, you will play an important role in keeping operations running smoothly for influential leaders. This is an exceptional opportunity to expand your executive support experience, gaining high-visibility exposure and taking ownership of critical administrative functions that drive success within a leading global enterprise.

Your Impact

• Manage complex calendars and coordinate meetings for four Senior Directors, balancing competing priorities and last-minute changes.
• Organize meeting logistics, conference rooms, travel arrangements, and related administrative details.
• Create and format professional presentations, reports, correspondence, and other business materials.
• Prepare expense reports, purchase orders, and administrative documentation.
• Coordinate with internal teams and external partners to keep daily operations running smoothly.
• Handle confidential information with professionalism and discretion.
• Anticipate administrative needs, track outstanding requests, and ensure timely follow-through.

What You'll Bring

• A degree and at least 2-4 years of relevant administrative or executive support experience.
• Strong experience managing complex calendars and scheduling priorities for business leaders.
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.
• Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Exceptional attention to detail, organization, and follow-through.
• Strong written and verbal communication skills with a professional, service-oriented approach.

Bonus Points

• Experience supporting multiple Senior Directors, VPs, or C-suite executives.
• Background in retail, apparel, footwear, consumer products, or eCommerce.
• Familiarity with Box or similar enterprise file-sharing platforms.
• Experience in large, complex corporate environments.

If you're an experienced administrative professional who can hit the ground running, stay one step ahead, and bring structure to a busy leadership team, we encourage you to apply. This is your chance to make a tangible difference and expand your executive support experience within a well-established corporate environment.