Project Coordinator

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what's right-for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

1. Medical, dental, and vision insurance
2. 401(k) plan with company match
3. Health Savings and Flexible Spending Accounts
4. Company-paid life and disability insurance (STD/LTD)
5. Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
6. Seven paid holidays plus one floating holiday
7. Employee Assistance Program
8. Professional development support and tuition reimbursement
9. Employee referral program
10. Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Starting Salary Range: $26.44 - $33.65/hour; depending on experience

Location: Gresham, Oregon

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Project Coordinator provides administrative and entry-level project support to the SWW/OR Group. This role assists Project Managers and field teams with document control, procurement, financial tracking, scheduling, and project coordination to help ensure projects are delivered efficiently, safely, and within budget. We lead with integrity, transparency, and accountability, put people first through collaboration and inclusivity, deliver client-focused value, and drive growth through innovation and continuous improvement.

Key Responsibilities:

1. Document Management:
2. Upload, organize, distribute, and maintain project documents in accordance with company standards and contractual requirements.
3. Support the preparation, tracking, and submission of submittals and operation and maintenance (O&M) manuals.
4. Coordinate updates to red-line, record, and as-built drawings.
5. Prepare, distribute, and track Requests for Information (RFIs).
6. Archive final documents and support accurate, complete project close-out records.
7. Procurement Support:
8. Assist with bid requests, vendor coordination, and procurement documentation.
9. Prepare and track purchase orders, packing slips, delivery receipts, and related records.
10. Monitor equipment and material orders, communicate status, and help expedite deliveries to support project schedules.
11. Permit Coordination:
12. Assist with the preparation, submission, and tracking of permit applications and related project documentation.
13. Financial Administration:
14. Support data entry and updates in project financial systems.
15. Assist with cost tracking, job cost transfers, change order documentation, and project close-out processes.
16. Help resolve invoice discrepancies and process subcontractor or vendor documentation.
17. Team Collaboration:
18. Collaborate with Project Managers, superintendents, forepersons, engineers, detailers, vendors, and other team members to keep work moving forward.
19. Support project planning, scheduling, meeting coordination, action-item tracking, and close-out activities.
20. Office and Logistics:
21. Coordinate project office supplies, equipment needs, material inventory, and project-specific administrative resources.
22. Handle project correspondence, mail, deliveries, and general office or jobsite logistics as assigned.
23. General Expectations:
24. Maintain consistent and punctual attendance as an essential job function in support of team and client needs.
25. Support compliance with company safety programs and contribute to a safe, respectful, collaborative, and accountable work environment.

Secondary Responsibilities:

1. Support preparation, maintenance, and distribution of project schedules and status updates.
2. Assist with site-specific safety documentation and coordination in partnership with project and safety teams.
3. Review project drawings, specifications, scopes, and contract documents as needed to support project administration.
4. Maintain positive client and vendor relationships through professionalism, responsiveness, and clear communication.
5. Attend project meetings, document action items and follow-ups, and continue developing knowledge of mechanical systems, construction practices, estimating, and financial management.

Required Skills and Abilities:

1. Proficiency in Microsoft Office (Outlook, Excel, Word), Bluebeam, Smartsheet, OneDrive, Teams, SharePoint, BIM360, and Viewpoint (Team and Vista).
2. Strong organizational and time management skills with the ability to manage multiple priorities.
3. Ability to work independently and collaboratively in a fast-paced project environment.
4. High attention to detail and accuracy; errors may result in financial or schedule impacts.
5. Effective written and verbal communication skills.
6. Ability to foster a collaborative, respectful, inclusive, and accountable working environment.

Preferred Education and Experience:

1. Associate or bachelor's degree in Construction Management, Engineering, Architecture, Business Administration, or a related field preferred. Entry-level construction or project coordination experience is preferred.

Required Licensing and Other Certifications:

1. Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.