New

Executive Assistant- Long Island City, NY

YOH Services LLC
401(k)
United States, New York, Long Island City
Oct 02, 2026
Our finance team is seeking an Executive Assistant (EA) to support the CFO with strategic calendar and schedule management, travel planning, email management, and communication as well as data tracking and reporting and project execution. The EA will maintain a highly organized, proactive scheduling system that keeps the CFO focused on high-value work. Success in this area means a well-structured calendar, clear priorities, and zero avoidable scheduling conflicts. As the EA, you will help ensure the CFO's inbox is organized, prioritized, and managed strategically. You are also responsible for ensuring that internal and external obligations and projects stay on track and you will handle recurring and ad hoc projects as directed by the CFO. The EA ensures that the CFO has visibility on all the deliverables of the Finance, Accounting, Treasury, Tax, Payroll and Financial Planning & Analysis (FP&A) departments and maintains project trackers and raid logs where necessary. In this key support role in finance, you will also maintain recurring reporting and dashboards, ensuring that leadership has clear visibility into key performance metrics. Responsibilities (include but are not limited to): Maintaining a structured calendar using block scheduling principles and ensuring meetings are scheduled appropriately with minimal conflicts Reviewing the calendar 24 - 48 hours ahead and proactively adjusting as needed and coordinating travel arrangements and professional events well in advance Reviewing and triaging incoming emails, drafting responses, and delegating communications when appropriate Providing weekly summaries highlighting priorities, deadlines, and emerging issues Tracking assignments and projects delegated by the CFO and maintaining a task dashboard with deadlines and priorities for the CFO and the Finance and Administration direct reports Following up with team members to ensure progress and ensuring projects are completed accurately, on time, in full Handle expense tracking and administrative financial tasks, and support in office management, including coordinating mail, department events and supplies Liaise with Accounting and FP&A in maintaining dashboards and providing hard copies of key reports as requested Prepare PowerPoint and Excel documents for executive, management and board meetings Prepare weekly check-in reports for the CFO Special projects as required What We're Looking for: Minimum 5+ years of experience as an Executive Assistant, Legal Assistant, or Administrative Professional Bachelor's Degree required Experience in a multi-entity contractor, construction environment or manufacturing setting preferred Exceptional organizational skills and attention to detail Strong written and verbal communication skills Ability to anticipate needs and prioritize competing demands in a fast-paced environment Outstanding ability to navigate all aspects of Microsoft Office, including Copilot Experience with scheduling platforms, task scheduling tools, dashboards, and AI agents Estimated Min Rate: $95,000.00 Estimated Max Rate: $115,000.00 What's In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week) Health Savings Account (HSA) (for employees working 20+ hours per week) Life & Disability Insurance (for employees working 20+ hours per week) MetLife Voluntary Benefits Employee Assistance Program (EAP) 401K Retirement Savings Plan Direct Deposit & weekly epayroll Referral Bonus Programs Certification and training opportunities Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice Stay Safe During Your Job Search Fraudulent recruiting communications have become increasingly common. Emails from Yoh recruiters will only come from an @yoh.com email address. Yoh will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Yoh directly before responding or sharing personal information.