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Main Event Coordinator Location: New York City, NY (Onsite) -(6-Month fixed term role) About the Opportunity We are seeking a highly organized and detail-oriented Main Event Coordinator to support the delivery of executive learning programs, leadership events, and strategic initiatives for a leading global financial institution in New York City. This is a hands-on role that combines event management, logistics coordination, stakeholder engagement, and operational execution. The successful candidate will play a critical role in ensuring leadership development programs and high-profile corporate events are executed seamlessly from planning through delivery. If you thrive in fast-paced environments, enjoy solving problems, and take pride in creating exceptional participant experiences, we'd love to hear from you. What You'll Do Program & Event Coordination
- Coordinate end-to-end logistics for leadership development programs, training initiatives, and executive events.
- Manage schedules, timelines, milestones, and readiness activities to ensure successful program delivery.
- Support participant registration, communications, and administration.
- Coordinate across multiple stakeholder groups, vendors, and internal teams.
- Track project deliverables and maintain operational excellence throughout the event lifecycle.
Venue & Vendor Management
- Coordinate event venues, hotels, meeting spaces, catering, and onsite logistics.
- Manage relationships with external vendors, suppliers, and venue partners.
- Oversee room setup, signage, branding, event materials, and participant resources.
- Conduct venue walkthroughs and ensure readiness before program launch.
- Resolve operational issues quickly and effectively to maintain a seamless event experience.
Onsite Event Delivery
- Provide onsite support for leadership programs, workshops, and executive events.
- Coordinate facilitators, speakers, ambassadors, venue teams, and suppliers during delivery.
- Manage last-minute changes and operational requests with professionalism and urgency.
- Ensure a high-quality participant experience throughout all events.
- Maintain exceptional standards of execution in a live event environment.
What We're Looking For Required Experience
- Experience coordinating corporate events, conferences, training programs, or large-scale learning initiatives.
- Proven ability to manage multiple priorities in a fast-paced environment.
- Experience working with senior stakeholders, vendors, and cross-functional teams.
- Strong operational, project coordination, and logistical planning experience.
Key Skills
- Event and program coordination
- Project management and organization
- Stakeholder and vendor management
- Logistics planning and execution
- Excellent written and verbal communication
- Strong Microsoft Office and collaboration tool proficiency
- Problem solving and critical thinking
- Ability to adapt quickly and remain calm under pressure
Successful Candidates Will Be
- Highly organized and exceptionally detail-oriented.
- Proactive, resourceful, and solutions-focused.
- Comfortable taking ownership and working independently.
- Skilled at building relationships with stakeholders and partners.
- Able to anticipate issues before they impact event delivery.
- Energized by fast-paced, high-visibility environments.
Additional Information
- Location: Onsite in New York City, NY
- Contract Length: 6 months
- Travel: Up to 10% travel may be required
- Flexibility to support multi-day programs and occasional events outside standard business hours
Why This Role? This is an excellent opportunity to join a high-performing team supporting leadership development and executive learning programs within one of the world's most respected financial institutions. You'll gain exposure to senior leaders, manage impactful events, and play a key role in delivering exceptional learning experiences. #LI-AK1
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GP Strategies Corporation
Sep 16, 2026