New

Factoring Operations Specialist

Spectraforce Technologies
United States, New York, West Henrietta
Sep 15, 2026
Job Title: Factoring Operations Specialist Location: West Henrietta, NY 14586 Duration: 6 Months Schedule: 8:30am to 5:00pm EST Job Summary: The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio. Key Responsibilities: Funding & Reconciliation Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses. Ensure all reconciliations are accurate, auditable, and completed within required timelines. Data Preparation & Imports Build and validate Excel/CSV files for import. Perform accurate data entry for invoices purchased, maintaining consistency across systems. Cash Movement & Reporting Execute wires and ACH transactions in coordination with banking deadlines. Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements. Exception Processing Support Relationship Managers by researching and processing exception items. Surface discrepancies, partner cross-functionally to resolve them, and document outcomes. Quality, Compliance & Timeliness Meet all daily, weekly, and banking-related processing deadlines. Maintain complete, audit-ready records and adhere to internal policies and procedures. Identify opportunities for process improvement and workflow efficiency. Qualifications: Required Associate's degree in Accounting or equivalent experience. Strong Excel skills and proficiency working across multiple datasets and systems. Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting. Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment. Strong service mindset with the ability to collaborate across teams. Preferred Experience in factoring, payroll processing, or financial operations. Familiarity with reconciliation and exception-management workflows