Human Resources Clerk

HR Clerk to partner with OK International Human Resources Generalist in all aspects of managing human capital, such as talent acquisition, candidate sourcing, recruitment support & screening candidates, positive employee relations initiatives and programs, building training and development and help on a tactical level to drive the overall organizational development needs. To provide transactional support on payroll and benefits. Process improvement initiatives and continuous improvement on day-to-day tasks.

Job Duties and Responsibilities:

• Recruitment and HR Support Responsibilities
• Assist with recruiting efforts, manage open requisitions, run job advertisements, coordinate interviews, and more.
• Oversee postings on the Indeed and LinkedIn recruiter websites and maintain updates on HR Central, ensuring compliance with applicant tracking and reporting requirements.
• Ensure that Dover and local compliance training programs (e.g., Integrity Counts) are delivered and monitored effectively.
• Prepare employment offers and process background checks as needed.
• Collaborate with new hires on organizational announcements.
• Coordinate new hire paperwork, assimilation documents, and job description signoffs.
• Process HRC transactions such as Spot Awards, Manager Changes, and ETime badges.
• Maintain personnel files on SharePoint.
• Manage and conduct the New Hire Orientation process and related paperwork.
• Ensure I-9 compliance is maintained.
• Process employment verifications and EDD claims.
• Track new hire 90-day reviews and performance goals.
• Support QBR activities and luncheons.
• Assist the Engagement Committee by ordering supplies, preparing event flyers, and planning events.
• Prepare separation transactions in HRC.
• Generate department reports as required.
• Process payroll, create eTime reports, and update reports for finance and safety.
• Prepare annual holiday schedules and payroll calendars.
• Support skip-level meetings and other gatherings.
• Facilitate employee engagement activities.
• Conduct HR audits and manage special projects.
• Participate in year-end HR planning.
• Maintain accuracy in the organizational chart and employee photos.
• Handle all break room postings, as well as labor law and annual state postings.
• Maintain and track agency contracts and Certificates of Insurance (COIs).
• Ensure training compliance in the Learning Management System (LMS) by sending out reminders.
• Process badges for employees.
• Track anniversaries, prepare certificates, and process HRC service awards.
• Manage commission payments in HRC.
• Schedule 45-day feedback sessions and 90-day performance evaluations.
• Coordinate flu shot and wellness events.
• Conduct My Dover new hire orientation, covering dashboards, advertisements, eTime, 401(k), benefits, taxes, and more.
• Manage celebrations at Dover and temporary billing with DBS.
• Source and interview hourly candidates, reviewing applicant traffic to ensure the talent strategy achieves the desired outcomes.
• Maintain strict confidentiality when addressing employee relations issues and investigations.
• Handle day-to-day administrative activities related to new hires, terminations, transfers, or changes.

Skills required:

• Proficient with Microsoft Office Suite.
• Highly organized, self-motivated individual who can work independently.
• Planning: an ability to think ahead and prepare action plans to achieve results.
• Good written and verbal communication skills.
• Ability to communicate effectively with members of all levels of the Company and with people of varying personality types.
• Able to work well under pressure and multitask.

Education and Work Experience Requirements:

• Minimum 2 years of related HR or Admin experience is preferred.
• Bachelor's in HR preferred.