Administrative Coordinator Senior - Vascular Surgery

Inova Fairfax Hospital is looking for a dedicated Administrative Coordinator Senior to support our Chief of Vascular Surgery & Wound Healing. This role will be Full-Time, Monday-Friday, Regular Business Hours (Flexibility Needed).

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.

• Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.

• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

• Work/Life Balance: offering paid time off, paid parental leave, & flexible work schedules.

Administrative Coordinator Senior Job Responsibilities:

• Manages calendars, schedules meetings, and coordinates travel arrangements.

• Prepares correspondence, reports, presentations, and meeting materials.

• Maintains organized filing systems and ensures accurate recordkeeping.

• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.

• Assists with onboarding and training of new staff or temporary personnel.

• Coordinates logistics for events, trainings, and internal communications.

• Serves as a point of contact for internal and external stakeholders.

• Drafts and distributes communications on behalf of department leadership.

• Facilitates smooth communication between departments and leadership.

• Assists with data entry, tracking, and reporting for departmental projects.

• Maintains spreadsheets, dashboards, and databases as needed.

• Supports compliance with hospital policies and regulatory requirements.

• Revises and drafts processes and procedures as needed to support efficient and effective department operations.

• Tracks and monitors department budget.

• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.

• May perform additional duties as assigned.

Minimum Qualifications:

• Education:High School Diploma or equivalent
• Experience: 5 years of relevant office or healthcare experience

Preferred Qualifications:

• Experience with administrative scheduling, calendar management, and meeting logistics

• Proactive and self-directed, with the ability to anticipate needs

• Strong customer service and interpersonal skills

• Professional and poised when interacting with physicians, leaders, team members, and visitors

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities in a fast-paced environment