Marketing Assistant/Coordinator III

Join a global leader in the beauty and cosmetics industry, renowned for creating innovative products that inspire self-expression and confidence. This organization, with a rich history of iconic brands and a commitment to pioneering trends, is shaping the future of beauty worldwide. Partnering with Aquent, you will contribute to a legacy of creativity and excellence, impacting millions of consumers globally through groundbreaking initiatives.

Step into a pivotal role where your organizational prowess and strategic coordination will directly empower creative visionaries, bringing groundbreaking beauty initiatives to life. As a cornerstone of the creative team, you will ensure every project flows seamlessly from concept to dazzling completion, making a tangible impact on beloved brands and connecting with audiences around the globe. Your hands-on coordination in managing workflows, tracking assets, and maintaining crucial financial oversight will directly contribute to the efficiency and success of high-impact creative endeavors.

Key Responsibilities

• Partner with Creative Leads to track all Purchase Orders (POs).
• Manage and maintain Creative Budget Trackers, spend, and financial reports.
• Lead weekly to monthly interfaces with Finance to discuss budget status, trends, and forecasts.
• Maintain the day-to-day budget tracker and organized records of budget status across active projects.
• Flag discrepancies or potential overages to Creative Leads as needed.
• Maintain and update copy sheets across active projects.
• Support the organization and upkeep of creative briefs.
• Help ensure copy and brief details stay current and accessible to the team.
• Track incoming creative assets from external vendor partners, logging what has been received and what is outstanding.
• Flag missing or delayed assets to Creative Leads to keep production on schedule.
• Track retouching requests and status, ensuring deliverables are progressing and flagging delays.
• Maintain an organized record of asset and retouching status across active projects.
• Act as a communication liaison between Creative, Brand Marketing, Brand Activation, Finance, and other cross-functional partners.
• Coordinate feedback and approvals from stakeholders to keep projects moving forward.
• Help ensure alignment on project timelines, deliverables, and priorities.
• Provide general operational support for the Creative Team.
• Coordinate team supplies, shared creative room upkeep, and equipment needs.
• Assist with logistics such as freight shipments, storage organization, and presentation materials.
• Support ad hoc projects including presentations, sales meetings, and retailer activations.
• Assist with calendar and timeline maintenance.
• Assist with coordinating external vendors for outsourced creative projects when needed.
• Track vendor timelines and deliverables to ensure alignment with project schedules.
• Serve as a point of contact for routine vendor or sourcing-related questions.

Qualifications

• 3-5 years of experience supporting creative teams in coordination, creative operations, or marketing operations roles.
• Strong communication and collaboration skills.
• Detail-oriented with strong follow-through and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent proficiency in Microsoft Office and familiarity with project tracking tools.
• Proven experience maintaining budgets and expense reports.
• Strong organizational and time management skills.
• Ability to handle sensitive information with a high level of confidentiality and discretion.

Nice-to-Have Qualifications

• Experience working in creative, marketing, retail, or agency environments preferred.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.