Intellectual Property Intern (Undergraduate Academic Affairs)

The position provides basic administrative and operational support for a specific program within a department. The position supports the planning and daily operations of the program.

Specific Duties & Responsibilities

• Provide support for outreach activities and internal events; assist with preparation of materials, set-up and breakdown, and participate as needed at events and activities.
• Assist with data entry, report production, and basic analysis of program results.
• Assist with development and distribution of program communications.
• Respond to or elevate questions and provide customer service through email and by phone.
• Contact service personnel or other resources for program needs.
• Monitor supply inventory and order supplies.
• Operate and coordinate the servicing of office equipment.
• Other duties as assigned.

In addition to the duties described above

• Review and edit PowerPoint presentations for accuracy, consistency, formatting, and overall quality.
• Conduct quality assurance reviews of audio recordings to ensure clarity, accuracy, and synchronization with presentation content.
• Identify, document, and implement revisions to instructional materials.
• Assist with proofreading and finalizing training modules prior to publication.
• Collaborate with the project team to ensure all content meets established quality standards and project deadlines.
• Support the successful completion and delivery of the Intellectual Property (IP) training module project.

• High school diploma or graduation equivalent.

• Six months of related experience.

• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft PowerPoint and other presentation software.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with a project team.
• Ability to manage multiple tasks and meet project deadlines.

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Customer Service - Developing
• Data Entry - Developing
• Electronic Office Tools - Developing
• Event Coordination - Developing
• Financial Administration - Developing
• Office Procedures - Developing
• Office Supply Management - Developing
• Oral and Written Communications - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs

Classified Title: Program Assistant
Job Posting Title (Working Title):Intellectual Property Intern (Undergraduate Academic Affairs)
Role/Level/Range: ATO 37.5/02/OB
Starting Salary Range: $15.80 - $22.80 HRLY ($500.00 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: M-F, 6 hrs weekly
FLSA Status:Non-Exempt
Location: Remote
Department name: Academic Affairs Ugrad
Personnel area: Whiting School of Engineering