Administrative Assistant 1

Join a dynamic team at a leading global technology company through Aquent, where your administrative expertise will directly contribute to critical operational workflows and support a specialized legal function. This is an exciting opportunity to make a tangible impact by ensuring smooth, high-volume processes and collaborating with cross-functional teams to achieve important objectives, playing a key part in the success of their initiatives.

About the Company

Partner with a global technology leader known for innovation and shaping the future of digital experiences. This organization is at the forefront of its industry, driving progress and delivering solutions that impact millions worldwide. Through Aquent, you'll become an integral part of a team that values precision, efficiency, and collaborative problem-solving, contributing directly to the operational excellence of a critical function.

About the Role

We are seeking a highly organized and detail-oriented professional to provide essential administrative and operational support to a specialized legal operations team. In this pivotal role, you will be instrumental in managing high-volume workflows, ensuring accuracy, and facilitating the efficient processing of important documentation. Your contributions will directly enable the team to maintain operational excellence and meet critical deadlines, playing a key part in the success of their initiatives and the broader company's objectives.

Key Responsibilities

• Process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing legal documentation.
• Troubleshoot and resolve high-volume printing issues efficiently.
• Triage and escalate urgent legal cases to appropriate teams as needed.
• Accurately track, update, and confirm case status within a case management software tool in real time.
• Run and analyze case status reports from the case management tool.
• Conduct data audits and collaborate with stakeholders to ensure data integrity across all records.
• Provide additional project and task support as directed, contributing to various operational needs.

Required Skills & Experience

• A commitment to a full 18-month assignment.
• 1-2 years of proven administrative experience in a fast-paced environment.
• Strong proficiency with a leading office productivity suite, demonstrating expertise in word processing, spreadsheets, presentations, and communication tools.
• Experience documenting processes and procedures.
• Demonstrated ability to support high-volume operational workflows.
• Excellent collaboration skills, with experience working effectively across cross-functional teams.

Preferred Skills

• Experience in legal operations, as a legal assistant, or with a background in a legal firm or clerkship.
• Prior experience supporting specialized legal teams.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.