Executive Assistant - Legal Risk Management - Ave North

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

Christiana Care is looking for a full-time Executive Assistant to provide executive level administrative support to the Deputy General Counsel and VP, Risk Management. To coordinate the overall endeavors of the Department of Legal/Risk Management in a professional and efficient manner ensuring confidentiality of all matters. Primary point of contact for internal and external interactions. Provide departmental coordination activities including, but not limited to scheduling, team workforce management and administration.

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.

High emotional intelligence

Excellent interpersonal skills

Management of highly confidential information

High level of organizational skill in office management

Excellent writing ability

Excellent diplomatic skills and ability to be discreet; excellent judgment

Capacity to work in fast-paced environment

Respond appropriately to sensitive and sometimes controversial matters

Skill in the use of Microsoft Office software

Skill in use of internet search engines

Skill maintaining accurate filing systems

Provides support to the Deputy General Counsel and Vice President, Risk Management.; attends meetings and takes and types minutes, composes agenda, drafts and types correspondence, schedules meetings, maintains up to date filing systems, screens incoming calls and takes accurate telephone messages.

Schedules and manages calendars for attorneys and risk managers using e-mail calendar system and provides all pertinent information needed for scheduled appointments. Anticipates attorneys and risk managers' needs and provides assistance to ensure manager is prepared for daily activities.

Anticipates VP's needs and provides assistance to ensure manager is prepared for daily activities.

Research, compile and analyze information to support executive decision making.

Prepares comprehensive reports, presentations and other documents

Serves as a liaison between VP and other internal and external partners

Coordinates and schedules depositions, including coordinating with outside counsel, opposing counsel, and witnesses.

Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to attorney and risk manager's attention.

Greets visitors, ascertains nature of business, and escorts or directs visitors to appropriate individuals.

Schedules and manages complex calendars and schedules. Schedules meetings including notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.

Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.

Makes travel reservations, orders tickets, makes and confirms lodging and airline reservations, and prepares travel advance and expense reports.

Maintains time and attendance information for the department including timekeeping for payroll.

Supports invoicing process through Bottomline platform, including working with outside law firms; helps review and resolve questions related to invoicing

Audits and maintains monthly budget sheets for accuracy.

Maintains supply inventory, ordering and updating as needed.

Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.

Performs other related duties as required.

Education and experience requirements:

• High School diploma or equivalent required.
• Completion of a program in secretarial science or related field preferred.
• Four years clerical or secretarial experience.
• Experience working in a legal environment is preferred

ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program. To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/