Supervisor, Accounts Payable

Hourly Pay Range:

Position Highlights:

• Position: Accounts Payable Supervisor
• Location: Arlington Heights
• Full Time
• Hybrid
• Hours: M-F between 7am-5pm (flexible)
• Required Travel: NA

A Brief Overview:
The Accounts Payable Supervisor, reporting to the Accounts Payable System Director, is responsible for overseeing the day-to-day operations of the Accounts Payable department, managing a team of 6-9 AP staff. This role ensures the accurate and timely processing of supplier invoices and payments while maintaining strong internal controls and supplier relationships. The AP Supervisor partners with cross-functional teams to drive process improvements and supports month-end and year-end close activities.

What you will do:

• Team Leadership & Supervision -
• Directly supervise, coach, and develop a team of 6-9 Accounts Payable Associates.
• Assign workloads, set priorities, and monitor daily team performance to meet processing deadlines.
• Conduct regular one-on-ones, performance reviews, and provide ongoing training and development.
• Recruit, onboard, and train new AP team members as needed.
• Accounts Payable Operations
• Oversee end-to-end AP processes including invoice receipt, coding, approval routing, and payment disbursement.
• Review and approve invoices, credit memos, and payment runs within authorized thresholds.
• Month-End & Reporting
• Lead AP month-end close activities including accruals, AP aging analysis, and reconciliation of AP sub-ledger to general ledger.
• Assist with year-end audit preparation by providing documentation and responding to auditor inquiries.
• Internal Controls & Compliance
• Maintain and enforce AP policies, procedures, and internal controls.
• Identify control gaps and recommend corrective actions to management.
• Ensure proper segregation of duties within the AP team.
• Monitor and enforce supplier master data integrity, including W-9 collection and supplier setup processes.
• Process Improvement & Systems -
• Identify opportunities to streamline AP processes, reduce cycle time, and increase automation.
• Serve as a key user and subject matter expert for the AP module within the ERP system.
• Participate in system implementations, upgrades, and user acceptance testing as required.
• Collaborate with Procurement, Treasury, and other departments to resolve issues and improve workflows.

What you will need:

• High School Diploma Required
• Associates Degree or higher Preferred
• 3 Years 3-5 years of accounts payable or equivalent experience required.
• Leadership & Team Development: Motivates and empowers the AP team; fosters a culture of accountability and continuous improvement.
• Attention to Detail: Maintains a high degree of accuracy in all financial transactions and reporting.
• Problem-Solving: Proactively identifies root causes of issues and implements effective solutions.
• Process Orientation: Consistently seeks ways to improve efficiency, reduce errors, and streamline workflows.
• Communication: Clearly conveys information to team members, suppliers, and cross-functional stakeholders.
• Integrity & Confidentiality: Handles sensitive financial information with discretion and maintains the highest ethical standards.
• Strong working knowledge of AP processes: 3-way match, accruals, and month-end close.
• Proficiency with ERP systems: (e.g., Workday, Infor Cloudsuite, Lawson, SAP, Oracle, NetSuite, Microsoft Dynamics) required.
• Intermediate to advanced Microsoft Excel skills: (pivot tables, VLOOKUP/XLOOKUP, data analysis) required.
• Organizational skills: ability to manage multiple priorities under tight deadlines required.
• Strong communication and interpersonal skills: ability to work effectively across departments required.

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities