Events Coordinator

Monday through Friday, 8:00 AM - 5:00 PM. Available nights and weekends for event oversight.

Hanover, NH
5 Allen

Provide overall support to the Advancement Events Team, reporting directly to the Associate Director, in the planning and execution of Advancement Events. Responds to specific division objectives by contributing to the strategic and tactical development of events and programs for the institution that connect alumni with each other and the College in support of the priorities of Advancement.

Available nights and weekends for event oversight.

Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver's license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Supports and assists the Advancement Events team in the planning and execution of the full portfolio of Advancement Events. Support includes preparation of event collateral, name badges, guest lists, briefing and flashcard information. Learns and utilizes event related software and systems. Provides support in planning and executing virtual events, including setup and management of Zoom meetings and webinars. Coordinates event arrangements with various College offices and/or local vendors. Ensures all necessary event materials are prepared, packed, or shipped for on and off campus events. Coordinates with team members, campus partners and external vendors as needed to maintain an uptodate, fully stocked inventory of all eventrelated materials, ensuring each item is available and in proper working condition. Supports and arranges team meetings and agendas. Attends events, as needed, providing on-site support required to ensure smooth execution of events.

Assists Assistant Director with implementing and supporting programs designed specifically to engage alumni/ae, with special focus on Reunions and Home Coming. In collaboration with other Alumni Relations staff, provides administrative support to events that accomplish specific AR objectives while maintaining high levels of attention to detail, accuracy, sensitivity and a continuous focus on the purpose of those activities. Independently manages multiple assigned activities.

Extracts data from the Advance database and generates reports. Provides support to class and/or volunteers; responds to requests for materials and information. Independently coordinates and completes on-going projects to help ensure data integrity in reports and databases.

In collaboration with Department Coordinator, assists in event contract required processes and ensures payment for event-related vendor invoices. Provides support in submission of travel-related reimbursement for event staff.

Participates in a series of training sessions to learn and then support the Advancement organization's set of Core Values.