Program Coordinator, Senior - Department of Surgery

Program Coordinator, Senior (Health and Medical Education Program Professional III) serves as the primary administrative support to the Division Chief and faculty, working both independently and in close collaboration with program leadership to manage all administrative activities of the Advanced GI Minimally Invasive Surgery Fellowship Program.

The Program Coordinator, Senior must possess a thorough understanding of the Clinical Fellowship accreditation process through the Fellowship Council. The role operates with a high degree of autonomy, exercises independent judgment, and may hold final decision-making authority on administrative matters. Incumbents in this position manage programs with a broader scope, increased complexity, and significant fiscal responsibilities, contributing directly to the ongoing success and accreditation compliance of the training programs.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Program Administration & Operations

• Oversee the day-to-day operations of the fellowship program.
• Coordinate recruitment, application, interview, and selection processes for fellows.
• Manage onboarding, orientation, and off-boarding of fellows.
• Liaise with faculty, staff, and leadership to align program goals.

Support for Division Chief & Faculty

• Provide administrative support to the Program director and division faculty, anticipating needs and ensuring seamless daily operations.
• Manage faculty calendars, coordinate complex schedules, and arrange travel, lodging, and itineraries.
• Draft, edit, and distribute correspondence, presentations, and reports on behalf of division leadership.
• Support academic and clinical initiatives through effective communication, organization, and documentation.
• Coordinate physician and fellow availability for assigned call schedules; create and distribute call schedules to physicians, hospital staff and residents; enter call schedule into QGenda.

Accreditation, Compliance & Reporting

• Oversee the Fellowship Council accreditation management for program, including monitoring milestones, maintaining required documentations, and preparing for site visits and annual reviews.
• Ensure compliance with all program requirements, including curriculum standards, case logs and program evaluations.
• Maintain and update all accreditation-related materials, including program policies, handbooks, evaluations, and annual reports.
• Collect, track and analyze fellowship metrics, evaluations and outcome data.
• Implement and maintain program information.
• Prepare summary date for faculty meetings, program reviews and annual reports

Financial Oversight & Budget Management

• Manage the fellowships budget in coordination with the Program Director and business office.
• Track expenditures, fellow stipends, travel, training funds, and reimbursements.
• Assist faculty and fellows with travel authorizations, purchasing, and expense reimbursements.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Excel, Word and Office.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Five (5) years of relevant work experience is required.

• Experience with UA Analytics and UAccess Manager Self Service.