Administrative Assistant

General Summary of Position
Performs diversified administrative duties related to department Management team and/or physicians.

Primary Duties and Responsibilities

• Provides clerical assistance including opening and distributing office mail, maintaining staff schedules and vacation logs and/or other material, supporting and assisting the management team and providers. May assist with licensing and credentialing process. Assists with preparation of presentations and other related documents.
• Answers telephones routes callers, takes messages, and provides routine information to callers.
• Orders and maintains inventory of supplies and assists in the care and maintenance of equipment according to established protocols to ensure supplies are available within cost effective guidelines.
• Schedules meetings to include identifying meeting location ordering food coordinating and producing the agenda. May arrange WebEx capability if needed. Prepares meeting minutes logs and materials and distributes in a timely manner.
• Provides data entry support typing and transcription as needed. Maintains accurate filing system to ensure timely retrieval of information. Prints, makes copies of materials as needed. Schedules appointments and follows up as needed.
• Provides administrative support for routine or special projects and tasks as assigned which may include gathering and assisting in compiling financial or statistical data.
• Schedules supervisor's appointments and assists in maintaining and updating daily calendar of assigned staff. May coordinate travel arrangements including flight, hotel accommodations, conference registration, itineraries, and expense reimbursements.
• Types memoranda policies committee minutes manuals letters forms procedures and other documents as directed. Initiates other documents and correspondence as appropriate.
• May provide back-up support to other office staff by performing their job responsibilities when required to ensure office procedures run smoothly.

Minimal Qualifications
Education

• High School Diploma or GED required
• business courses required
• Associate's degree preferred
• administrative/secretarial training preferred
• CONSIDERATION WILL BE GIVEN TO AN APPROPRIATE COMBINATION OF EDUCATION/TRAINING AND EXPERIENCE

Experience

• 2 years clerical/office experience, preferably in a healthcare setting supporting a leader/administrative function required

Knowledge Skills and Abilities

• Transcription and typing skills.
• Demonstrated proficiency in the use of word processing spreadsheet and presentation software applications in a Windows environment.
• High level of professional verbal and written communication skills.
• Excellent interpersonal communication and customer service skills and good telephone etiquette.