Academic Operations Coordinator

This is a hybrid opportunity. The ideal candidate must be commutable to our Center City, MN location.

Provide high-level administrative support to the Hazelden Betty Ford Graduate School Leadership team to ensure all administrative duties are handled in a professional, timely and efficient manner to ensure smooth operation of the department, and to assist in meeting goals. Position requires an understanding of the executives' responsibilities and method of operation, as well as an understanding of the Hazelden Betty Ford Graduate School policies and procedures. Oversee broad range of administrative and process/project management activities. Provide outstanding customer service to employees, students, and external customers while maintaining a smooth operation of the Graduate School.

• Enhances deans' effectiveness by providing information management support; representing the deans to others
• Provide project management or assist in special projects as directed by the deans
• Other Duties & Responsibilities:

  • Work closely with leadership team, executive assistants and Graduate school faculty, staff, and adjuncts to establish standardized procedures and complete tasks.

  • Maintain knowledge of Hazelden Betty Ford Graduate School's mission, philosophy, values, and programs and services.

  • Maintain knowledge and understanding of Hazelden Betty Ford Graduate School's records management policies and procedures.

  • Knowledge of and ability to apply Hazelden Betty Ford Graduate School's policy on confidentiality.

  • Seek continued education on productivity applications, AI, analytics, and other technology tools.

Required Qualifications:

• Associates degree or equivalent (3 years of related work experience)
• 4+ years directly related experience in administrative assistance
• Highly proficient computer skills in Microsoft applications (including Outlook, Excel, Word, Power Point, Visio)
• Excellent communication skills, both verbal and written
• Demonstrated experience in creating visual presentations (including financial reports/charts)
• Demonstrated experience scheduling meetings, creating appointment requests, and setting up virtual meetings (using software or technology such as Zoom and WebEx)

Preferred Qualifications:

• Bachelor's Degree
• Knowledge of professional counseling profession and licensure processes
• Experience working in fast-paced environment
• Customer service focused with ability to work with a diverse group of students, faculty, and staff
• Extensive administrative/office experience in a higher education

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. It is also one of the most mission-driven places you will find. The Hazelden Betty Ford Foundation team is passionate about providing hope and ultimately healing. As a living, growing and evolving institution, the Hazelden Betty Ford Foundation is - at our core- a people-powered organization. Hazelden Betty Ford Foundation is comprised of 1600+ employees, seventeen treatment sites and produces $190 million dollars in annual revenue. This exemplary organization serves nearly 25,000 people annually and is committed to provide hope and healing for those experiencing addiction to alcohol and other drugs.

What makes this organization unique is its total ecosystem approach to prevention, education, research, advocacy and treatment. All of the parts of the organization work together to inform, develop and deliver evidence- based practices that help people reclaim their futures and restore their hope.

Being "a best place to work" is a strategic goal of Hazelden Betty Ford Foundation and it's a goal that every employee plays an active role in helping to achieve. Our culture is a reflection of how encouraged and energized we each feel about contributing our ideas and performing to our greatest ability. Join us and do meaningful work.

We deeply value our employees. Working at Hazelden Betty Ford Foundation includes a comprehensive benefits package, including:

• Competitive Health, Dental and Vision Plans
• Retirement savings plan with employer match
• Paid time-off
• Tuition reimbursement

The Hazelden Betty Ford Foundation is proud to be an equal opportunity and affirmative action employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.