HR Generalist 2 - 139815

Incumbent serves as HR Generalist for the Human Resources office of Student Life. This position supports and manages a variety of personnel and recruitment actions for nine individual departments that make up Student Life cluster consisting of career, contract, limited, student appointments for approximately 900+ represented and non-represented employees, full and part-time employees.

Responsible for the department's recruitments (staff, contract, short-term and student). Provides policy interpretation (non-represented and collective bargaining) and consultant on HR matters (leaves, discipline) while ensuring compliance with university policies, state & federal laws, and personnel and benefits administration for staff. This position provides training (new employee/onboarding, Kronos, and supervisory) and work direction to lower level staff, limited, and student employees.

Applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity.

• Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

• General experience in Human Resources administration including classification/compensation, recruitment and selection, employee relations, performance management, policy and procedure, compliance management, payroll, terminations and layoffs.

• Experience in handling recruitments that includes familiarity with applicant tracking systems, resume databases, sourcing techniques, screening rubrics, vetting applicants, salary negotiations, and job offers.

• Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR.

• Has working knowledge of other areas of HR. Demonstrated ability to analyze information, situations, problems, policies, and procedures, separate problems from symptoms, identify potential solutions, apply solutions and formulate logical and objective conclusions from fact, situations, data and observations procedures

• Knowledge of organizational policies and procedures and knowledge of functional area.

• Knowledge of employment laws and policies including Equal Opportunity, Affirmative Action, ADA, FLSA, and guidelines concerning fair hiring, privacy, negligent hiring and defamation. Familiarity with regulatory agencies such as DFEH, EEOC and OFCCP.

• Knowledge of a human resources management system (HRMS), and / or other related business software programs and systems.

• Intermediate to Advanced proficiency with Microsoft Office & Google Suite of applications (i.e., Word, Excel, Access) or similar software - to problem solving and systems development. and the ability to quickly master additional software as needed. Demonstrated ability to effectively use information technology and process redesign methodologies in creating, designing and implementing new processes.

• Working knowledge of content management system (CMS) platform with ability to configure, navigate, update and alter department web pages.

• Demonstrated ability to handle difficult or volatile situations / individuals effectively. Factfind and mediate disputes between employees, and between employees and their supervisors

• Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments.

• Demonstrated ability to effectively exercise independent judgment, solve problems and make decisions. Excellent verbal, social and interpersonal skills with ability to exercise tact, mature judgment, confidentiality, diplomacy and flexibility to promote positive working relationships and job effectiveness. Strong writing skills - excellent knowledge of English grammar, spelling punctuation editing and proofreading. Ability to synthesize information and draft summaries and written documents with accuracy. Demonstrated strong customer service ethic.

• Ability to provide presentations in 1:1, small/large group formats which are well organized, clear and understandable, informative, and effectual to both large and small audiences.

• Ability to recruit, hire, train, evaluate, develop and correct student employees.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Must comply with CANRA requirements.

• Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.