Administrative Assistant, College of the Liberal Arts

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Join the College of the Liberal Arts as an Administrative Assistant within the School of Labor and Employment Relations and the Department of Anthropology. This role is great for individuals looking for variety in their next career move.

The Administrative Assistant will collaborate with faculty, staff, students, alumni, and external partners to support communications, coordinate events, manage facilities processes, and deliver essential administrative services.

• Serve as the primary point of contact for in-person, email, and telephone inquiries; provide information or direct to appropriate resources

• Manage and update departmental websites in collaboration with IT; maintain social media accounts and digital communication boards

• Create and coordinate marketing and promotional materials, including Canva designs and print service requests

• Maintain directories, databases (using Microsoft Excel), and bulletin boards to ensure accurate and current information

• Oversee Alumni Relations initiatives, serving as the primary liaison to the Alumni Board

• Coordinate alumni events, including the annual Human Resources Case Competition, and lead development of the annual report

• Provide faculty support by collecting course syllabi, coordinating regalia orders, and managing textbook adoptions

• Administer facility operations, including building access (C-Cure) and submitting facilities work orders using Penn State's LionSpaceFIS

• Manage room reservations as the primary contact for conference rooms and 25Live event bookings

• Maintain room calendars and coordinate Zoom logistics as needed

• Oversee office supply and equipment management, including inventory tracking, ordering, and maintenance

• Coordinate daily mail operations, including incoming/outgoing distribution and FedEx shipments and reconciliation

• Provide backup administrative and event support across the department as needed

• Ability to stay organized with a high attention to detail and accuracy while multi-tasking

• Proven record of reliable, timely task completion

• Effective written and verbal communication skills, including the ability to work collaboratively with colleagues and stakeholders

• Excellent interpersonal skills; inclusive and respectful when working with others

• Driven to provide excellent customer service

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

This position will work at Penn State's University Park campus.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

This is not a fully remote position. In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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