Supply Chain - OR Materials Coordinator

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health's community hospitals, outpatient locations, and provider offices. By combining our team's talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people's lives every day.

The Supply Chain OR Coordinator is responsible for coordinating supply chain operations for the OR, Anesthesia, Procedural, Pre/Post-Operative Care environments, as well as other areas as assigned. Responsibilities include inventory optimization, requisitioning, receiving, replenishment, procedural supply readiness, clinical partnership, specialty product knowledge, compliance reporting, and financial stewardship.

• Serves as a trusted liaison between Surgical Services, Anesthesia, Procedural Areas, Finance, Strategic Sourcing, Value Analysis, vendors, and Supply Chain Operations.
• Demonstrates strong verbal and written communication skills while facilitating the resolution of complex supply, sourcing, inventory, and service-related issues.
• Provides exceptional customer service and proactively manages customer concerns to ensure continuity of patient care and procedural readiness.
• Educates clinical and operational stakeholders regarding inventory standards, product changes, conversions, recalls, shortages, and supply chain processes.
• Partners with physicians, nursing leadership, perioperative staff, and supply chain leaders to support product standardization, procedural readiness, patient safety, and operational excellence.
• Collaborates with clinical teams on product evaluations, trials, sample procurement, and implementation of approved products and technologies.
• Participates in multidisciplinary initiatives focused on quality improvement, operational efficiency, and cost management within Surgical Services.
• Maintains accountability for inventory optimization across perioperative service lines through analysis of utilization patterns, procedural volume, and demand forecasting.
• Monitors and improves inventory performance metrics including inventory accuracy, fill rates, stockouts, excess inventory, expiration management, and inventory turns.
• Coordinates replenishment, receiving, distribution, cycle counting, physical inventory, and storage activities to maintain uninterrupted clinical operations.
• Develops and implements inventory control strategies that improve service levels while minimizing waste and carrying costs.
• Supports financial objectives through contract compliance, inventory optimization, product standardization, and utilization management initiatives.
• Identifies, analyzes, and implements opportunities for supply expense reduction while maintaining quality and service standards.
• Investigates and resolves purchasing, invoicing, charge capture, and supplier performance discrepancies.
• Assists leadership with financial analysis and recommendations supporting operational and strategic decision-making.
• Coordinates supply continuity activities related to product conversions, recalls, shortages, backorders, and market disruptions.
• Partners with vendors and sourcing teams evaluate alternative products, mitigate supply risks, and ensure consistent product availability.
• Facilitate implementation of approved sourcing strategies, contract initiatives, and product standardization efforts.
• Ensures compliance with vendor access requirements and organizational policies.
• Utilizes ERP, inventory management, and reporting systems to analyze utilization trends, operational performance, and inventory effectiveness.
• Develops and/or communicates inventory and supply chain performance metrics to support data-driven decision making.
• Participates in Value Analysis, Lean, and continuous improvement initiatives that enhance operational effectiveness and financial performance.
• Identifies process improvement opportunities and implements solutions that improve efficiency, reduce waste, and support organizational goals.
• Ensures compliance with organizational, regulatory, accreditation, safety, infection prevention, and supply chain policies.
• Maintains required competencies, certifications, and continuing education requirements.
• Supports audit readiness and compliance activities related to supply chain operations, inventory management, and product utilization. The incumbent may be asked to perform additional duties as assigned.

The incumbent may be asked to perform additional duties as assigned.

High School Diploma or GED required. BA/BS preferred.

3 - 5 years healthcare experience preferred. College education or other industry experience may be considered in lieu of healthcare experience

N/A

Ability to work in a stressful and fast paced environment resulting from unit demands Ability to learn inventory control software system and basic computer skills. PowerPoint, Microsoft Word, Excel, Team oriented with good communication skills. Ability to clearly communicate verbally and in written form.

OR/Surgical Services, Healthcare, Supply Chain, or Planning/Logistics

Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

• May require the use of safety equipment, such as HEPA mask, for infection prevention: No
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

• The base compensation range for this role is $21.73 - $34.41 hourly.
  
  Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.