Administrative Assistant

Administrative Assistant
Jamaica, NY
Free Parking Provided!
Pay: $28.00 - $32.00 per hour
26-04896

Job Summary
The Administrative Assistant provides essential office support to ensure efficient daily operations within a healthcare-related administrative environment. This role supports managers, staff, and visitors by handling communication, scheduling, documentation, and general office coordination tasks. The position requires strong organizational skills, attention to detail, and the ability to manage confidential and time-sensitive information in a professional and compassionate manner. The ideal candidate is dependable, service-oriented, and capable of working effectively in a structured onsite setting.

Job Responsibilities

• Provide administrative support to ensure efficient office operations
• Support managers and staff with organizational and communication tasks
• Answer and route telephone calls, provide information, take messages, and transfer calls appropriately
• Greet visitors and direct inquiries to the appropriate personnel
• Open, sort, route, and distribute incoming mail and correspondence
• Draft, type, and respond to routine letters, emails, and other communications
• Maintain schedules, calendars, and appointment systems for staff and clients
• Schedule and confirm appointments for supervisors, clients, and visitors
• Utilize email, databases, spreadsheets, and word processing tools for daily tasks
• Make copies, file documents, and distribute materials to staff as needed
• Prepare and distribute meeting notes, correspondence, and reports
• Maintain accurate records and ensure proper organization of files and documentation
• Handle confidential and sensitive information with discretion and professionalism

Job Requirements

• Strong administrative and office support skills
• Proficiency in Microsoft Word, Excel, email, and general office applications
• Ability to manage scheduling, calendars, and appointment coordination
• Strong written and verbal communication skills
• Ability to handle confidential information appropriately
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced office environment
• Basic data entry and document management skills
• Strong interpersonal skills and professional demeanor

Work Experience

• Prior experience in administrative support, office coordination, or similar clerical roles preferred

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.