Event Planner

• Monday - Friday, 8AM to 5PM
• Periodic work on evenings and weekends for events

Bachelor's degree in a related field or equivalent and 2 years of professional experience

• 1 year of professional event planning experience
• 
  UGA event experience a plus

• Strong organizational skills and ability to multi-task and prioritize
• Positive attitude and ability to be self-motivated
• Strong written and verbal communication and interpersonal skills
• Ability to collaborate well with internal and external clients
• Problem-solving skills
• Self-managed, adaptable, and flexible

• Physical stamina for events including standing, bending, and walking for over four hours.
• Frequently ascend/descend stairs.
• Lift up to 40 pounds intermittently.
• Push and pull up to 40 pounds intermittently.
• Driving as needed to perform job duties.

• Plan, implement, and coordinate events within the School of Law upon request with priority given to events originating within the Dean's Office, involving the judiciary, admissions, and student affairs.
• Assist with event budget preparation and monitoring budgets to meet program needs; document expenditures, and submit necessary paperwork to the Law School budget office.
• Interfaces with Law School colleagues to help execute their event vision, and oversees the implementation.
• Conduct pre-event meetings with departmental event contacts and recommend appropriate options based on the scope and specifications of the event.
• Liaises with catering vendors, staging staff, and other parties participating in producing the event.
• Reserves rooms and facilities, is responsible for obtaining food and beverage, and schedules appropriate work order requests in relation to the event needs; coordinates and supervises staff and volunteers; provides information and direction as needed; processes participant registrations/RSVPs.
• Prioritize job tasks and complete them within the specified time frame.
• Maintain and report on the timeline and action items
• Maintains the inventory of event supplies, equipment, and materials in support of Law programs.

• Work independently and be responsible for overseeing events in progress at designated locations. Includes set up and take down and may include weekends and evenings.
• Acts as a primary day-of-event representative before, during, and after the event.
• Ensure all parties are aware of the arrival, departure, or event progressions of guests and vendors involved in the success of the event.
• Perform necessary manual labor and skilled tasks that may necessitate the use of lifting heavy objects, stooping, and bending.
• Mitigate problems as they arise with minimal disruption.

• Create and maintain accurate and up to date business and event records and reports of activities.
• Recap event to identify improvement areas. Make notes of the number of guests attending event, food and drinks needed, etc., to ensure success for event in the future.
• Pay vendors, speakers, and other bills and provide budget reconciliation within 30 days of the event.