Research Administration Manager

This position leads a dynamic team and supports members of the Department of Surgery who are engaged in sponsored research or other sponsored activities. The manager directs and conducts administrative activities to maintain and build on the vibrant and expanding Surgery research portfolio. This is an excellent opportunity for candidates who are interested in growing in the field of research administration.

The successful candidate will have expertise in grant submission, management, and compliance; experience in managing and supervising a team; and demonstrate highly effective communication, organizational, and motivational skills. The candidate will also embrace personal accountability to meet tight and critical deadlines, demonstrate strong analytical skills, and take initiative to support department and research goals. Ability and interest in working in a positive, collaborative, team-focused environment is also expected.

This individual will partner with and report to the Director of Research Operations, collaborate closely with the Post-Award Accounting Manager to ensure financial compliance throughout the lifecycle of an award, participate in Department strategic initiatives, and serve as a key resource to the Co-Vice Chairs for Research.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Terminal, 24 month appointment

This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

• Implements research administration operational policies and procedures including financial, administrative, staffing, and compliance

• May review and approve programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with policies and procedures

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit

• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit

• Executes activities related to financial compliance, audit, or reporting on behalf of a unit

School of Medicine and Public Health, Department of Surgery, Research Administration

The Wisconsin Department of Surgery is one of the leading surgical programs in the nation, excelling in patient care, surgical education, and surgical research. We are composed of more than 130 full-time faculty across 10 divisions and nearly 200 additional staff who support our mission. Our surgeons perform almost 20,000 operations per year for pediatric and adult patients. Training the next generation of surgeons and clinician-scientists is integral in our department, with more than 100 residents and fellows trained each year. The department is consistently among the top surgery programs with extramural research funding, ranking seventh nationally in NIH funding over the last 10 years.

The starting salary for the position is $95,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• Working knowledge in grant submission and management required, preferably experience with federal grants

• Experience in a medical, research, or educational setting

• Experience managing and supervising a team

• Strong attention to detail, with the ability to write and communicate effectively

• Strong computer skills, especially with Microsoft products

• Experience with computer programs Workday and RAMP

Bachelor's Degree preferred

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

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* Cover letter [required]
* Resume [required]

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is currently scheduled to endJune 14, 2028and will require eligibility to work until that time.If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Samantha Connell, slconnell2@wisc.edu, 608-265-5311

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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