Administrative Assistant

The Administrative Assistant for the UW-Madison Child Development Lab (CDL) is an integral part of our administrative team and supports the day-to-day program operations to ensure compliance with all State of Wisconsin childcare licensing and local and national accreditation standards. The CDL Administrative Assistant reports to the CDL Director and provides clerical and administrative support. The Administrative Assistant is the first point of contact for people entering the CDL, and they play a central role in ensuring clear and transparent communication across all stakeholders. The Administrative Assistant will be responsible for the day-to-day office operations including but not limited to ordering and tracking supplies, providing front-end assistance to staff and families, and maintaining CDL records. The Administrative Assistant must employ critical thinking skills while appropriately responding to changing daily programmatic needs. This position requires the ability to multi-task in a dynamic, busy and fast-paced work environment, assistance to staff and families, and maintaining CDL records. The Administrative Assistant must employ critical thinking skills while appropriately responding to changing daily programmatic needs. This position requires the ability to multi-task in a dynamic, busy and fast-paced work environment.

Schedule for this position is 9:30am-5:30pm, Monday - Friday

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

The Child Development Lab (CDL) is a unique early care and education program serving children from six weeks to five years of age. In addition to providing high-quality early childhood education, the CDL functions as a teaching and research laboratory for university students, faculty, and staff. The program is state-licensed, accredited by the City of Madison, and nationally accredited through the National Early Childhood Program Accreditation (NECPA). It is housed in a state-of-the-art teaching and research facility on the beautiful UW-Madison campus. The CDL is licensed for 75 children and offers year-round programming.

The CDL's tripartite mission is:

1. To provide UW students with carefully supervised training opportunities associated with their course of study.

2. To provide a population and a setting in which UW faculty and students can conduct research on issues related to child development, early learning and family studies.

3. To engage in outreach activities, such as hosting professionals and scholars from around the world, serving on committees, providing continuing education to other teachers in the community, and helping to organize community service projects.

Since its founding in 1926, the CDL has been a leader in early childhood education, research, and teacher training for infants, toddlers, and preschoolers. It was the first preschool laboratory of its kind in Wisconsin and the first laboratory school in the nation to be accredited by the National Association for the Education of Young Children (NAEYC) in the 1980s.

Learn more: https://childdevelopmentlab.wisc.edu/

Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $20.19 - $22.59/hour, with final salary being determined at time of hire.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review thesummary of benefitsfor more information.

• Must successfully complete a fingerprint-based criminal background check prior to employment, with an annual criminal background check completed thereafter.

• Physical exam required upon job offer and again every 2-5 years.

• Must meet WI State Licensing requirements for staff working in childcare programs.

• Must complete required trainings and professional development on an ongoing basis.

• Working knowledge of early childhood education, child development, and center-based programming to include knowledge of childcare accreditation processes, licensing and other regulatory agencies in order to maintain compliance.

• Administrative Assistant experience, strong problem-solving and analytical skills.

• Demonstrated commitment to diversity, inclusion and engagement applied to areas of early childhood development and education, as well as client-facing customer service.

• Strong attention to detail, organizational skills, and demonstrated ability to prioritize work tasks in a fast-paced, dynamic setting.

• Background in project management with a demonstrated ability to collaborate across roles and engage all team members for timely completion of tasks.

• Experience with supporting enrollment processes (answering questions, managing waitlist, sending contracts, etc.) and comfortable leading tours for prospective families.

• Demonstrated proficiency using Microsoft Office suite (Word, Excel, PowerPoint) as well as other relevant internet applications and social medias (Facebook, Instagram).

High school diploma preferred minimum.

Click the "Apply" button to start the application process.

You will be prompted to upload the following documents:

• Resume

• Cover Letter

Applicants should attach a resume and a cover letter detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

During the interview process candidates will be asked to spend approximately 30 minutes in the classroom interacting and engaging with children.

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Lizzie Druke, HR

edruke@wisc.edu

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.