New

Senior Administrative Assistant

Brigham and Women's Hospital
remote work
United States, Massachusetts, Boston
45 Francis Street (Show on map)
May 11, 2026
Department of Radiation Oncology: The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules, coordinating meetings and conferences, recording minutes at meetings, providing general secretarial support and office management, and working on projects defined by the Administrative Manager, Administrative Director, Clinical Director, and/or Executive Director. Key Responsibilities Calendar & Scheduling Management Manage complex scheduling needs, including coordinating meetings, conferences, and recurring departmental forums; maintain calendars and ensure alignment across academic, administrative, and clinical activities. Maintain schedules and tracking tools (e.g., call schedules, time away, faculty metrics), ensuring accuracy and timely updates. Provide general administrative and project support, including responding to ad hoc requests and leveraging tools and systems to enhance efficiency. Meeting & Conference Coordination Organize meetings, conferences, and events (in-person and virtual) including room reservations, technology setup, and ordering catering/refreshments for onsite meetings. Prepare agendas, materials, and record meeting minutes Coordinate travel and conference logistics (in-person and virtual), including registrations, itineraries, and expense reimbursement Academic & Faculty Support Provide high-level administrative support to faculty, including preparation and management of documents, presentations, correspondence, and CVs. Submit letters of recommendation via on-line systems (ERAS, etc.) or via email/mail Operational & Administrative Support Support physician onboarding, reappointment, and competency tracking processes Coordinate departmental visitors, including onboarding logistics (badging, access) Order and manage office supplies and equipment (e.g., phones, pagers, lab coats) Maintain physician administrative office space and submit maintenance requests Technology & Systems Support Assist in triaging basic IT issues and escalate as appropriate Support updates to departmental websites and shared resources General Support Collaborate with administrative team to ensure coverage across physician groups Participate in special projects and initiatives as assigned SKILLS / COMPETENCIES Strong written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) Excellent organizational skills and attention to detail Ability to manage multiple priorities and work independently Strong interpersonal skills with ability to engage professionally across all levels Demonstrated ability to handle confidential information Proactive approach to problem-solving and workflow management Ability to adapt to changing priorities in a dynamic environment WORKING CONDITIONS Hybrid role with both on-site at BWH (Longwood Medical Area) primarily and potentially other MGB Radiation Oncology sites as needed and remote work The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.