Facility Maintenance Planner/Scheduler

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What This Job Involves

As the Facility Maintenance Planner/Scheduler, you will coordinate and organize maintenance activities to support daily facility operations to ensure safe, efficient, and cost-effective service delivery to clients and building occupants. This role involves scheduling preventive and corrective maintenance, coordinating with technicians and vendors, and ensuring that necessary parts, materials, and resources are available when needed.

The position requires balancing routine maintenance tasks with emergency repairs, minimizing downtime, and optimizing the use of maintenance staff and budgets. Additionally, you will serve as the backup to the facility call center, stepping in to handle service requests and communications when needed to ensure continuity of operations. Strong organizational skills, technical knowledge of building systems, and proficiency with computerized maintenance management systems (CMMS) are essential. You'll serve as the critical link between management, technical staff, and customers while ensuring all work is documented properly in SAP and follows established procedures.

What Your Day-to-day Will Look Like:

• Using industry and client best practices, plan, schedule, coordinate, and assign maintenance activities for work groups while optimizing workload balance against labor availability

• Ensure compliance with all client CMMS standards and specifications to maintain database integrity and standardization through periodic data auditing

• Manage asset maintenance parts ordering process (MRO) for assigned teams, create purchase requisitions, and track spare parts inventory and documentation

• Collaborate with operations team to optimize the maintenance program through continuous improvement of work planning and scheduling processes using maintenance metrics and work order flow analysis

• Maintain liaison with facilities technicians and management team regarding work execution and manpower status, providing daily and weekly reports that identify risks, gaps, and resolution plans

• Identify open, unscheduled, and unassigned work by running prescribed work order queries, then submit and document database record changes using client CMMS change request system

• Facilitate and attend team and client meetings to communicate maintenance plans and schedules, coordinating with customer personnel regarding project details, duration, potential disruptions, and operational impacts

• Serve as backup to the facility call center, responding to service requests, logging work orders, and maintaining communication with building occupants when primary call center staff are unavailable

Required Qualifications

• Strong analytical, organizational, and prioritization skills

• Proven experience managing multiple priorities in fast-paced environments while maintaining attention to detail and quality standards

• Excellent verbal and written communication skills with the ability to interact professionally with clients, vendors, and team members at all levels

• Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite including Outlook, Teams, Word, and Excel

• Strong customer service orientation with ability to function effectively both independently and as part of a team

• Leadership skills including training, presentations, and teambuilding capabilities along with project management experience

• Flexibility with daily and weekly work schedules to accommodate operational needs

Preferred Qualifications:

• Background in commercial or industrial facility operations

• Expert-level knowledge of facilities planning and scheduling, including preventive maintenance program implementation

• Experience with SAP CMMS or similar enterprise management systems, including schedule creation and planning report extraction

• Experience planning and scheduling the work of hourly employees using CMMS systems

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.