Sr Secretary

Position Overview

The Senior Executive Assistant provides high-level administrative, operational, and strategic support to senior executives at Lenovo. This role requires exceptional professionalism, discretion, and judgment while managing complex schedules, global communications, and cross-functional priorities in a highly matrixed, international organization. The ideal candidate thrives in a fast-moving environment and acts as a trusted partner to executive leadership.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to one or more senior executives, including calendar management, global travel arrangements, and expense reporting
• Anticipate executive needs and proactively resolve scheduling conflicts across multiple time zones
• Serve as a gatekeeper and liaison between the executive and internal/external stakeholder

• Prepare executive-level presentations, reports, agendas, and meeting materials
• Coordinate leadership meetings, board-related activities, town halls, and off-site events
• Track action items, follow up on deliverables, and support key initiatives

• Draft, review, and manage executive correspondence and communications
• Partner closely with leaders across functions (HR, Finance, Legal, IT, Operations)
• Interact with senior leaders, customers, and partners with professionalism and confidentiality

Confidentiality & Judgment

• Handle highly sensitive and confidential information with discretion
• Exercise sound judgment in decision-making, prioritization, and issue escalation
• Act as a trusted advisor while representing Lenovo's values and culture

Process Improvement

• Identify opportunities to streamline administrative processes and improve efficiency
• Leverage technology and Lenovo systems/tools to support productivity
• Support other executive assistants and contribute to a collaborative EA community

Required Qualifications

• Bachelor's degree or equivalent professional experience
• 7+ years of experience supporting senior or C-level executives in a global organization

Preferred Qualifications

• Proven ability to manage complex schedules and priorities across multiple time zones
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Exceptional organizational, communication, and interpersonal skills
• Experience supporting executives in a technology or Fortune 500 company
• Comfort working in a matrixed, multicultural, global environment
• Strong business acumen and ability to think strategically
• Experience with executive-level presentations and meeting facilitation

Key Competencies

• Integrity and discretion
• Attention to detail
• Proactive problem-solving
• Adaptability and resilience
• Strong stakeholder partnership