New

Administrative Assistant

Spectraforce Technologies

Apr 21, 2026
Role: Administrative Coordinator / Administrative Assistant Location: Elma, NY 14059 Shift: 1st shift 7:00 am - 3:00 pm Duration: 12 months with possible extension Overview: Provide comprehensive administrative and coordination support to assigned teams under general direction. This role involves managing schedules, coordinating meetings and events, handling travel arrangements, and ensuring smooth day-to-day operations through effective organization and communication. Key Responsibilities: Coordinate meetings, events, and team activities including catering and logistics Manage calendars, schedule appointments, and organize team activities Book travel arrangements and process expense reports in a timely manner Draft, format, and distribute documents, memos, and communications Order office and event supplies and coordinate with vendors Collaborate with internal teams and other administrative staff Ensure administrative processes are completed efficiently and on schedule Maintain responsiveness and provide support to stakeholders Required Qualifications: Associate degree or equivalent work experience Minimum 2 years of administrative, coordination, or office support experience Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Strong organizational and multitasking abilities Strong written and verbal communication skills Ability to handle confidential information with discretion Ability to work independently and manage multiple priorities Preferred Qualifications: Bachelor's degree preferred Experience supporting multiple teams or stakeholders Familiarity with event coordination and vendor management