Contracts Administrator

Position Description:

The Contract Administrator supports the full lifecycle of contracts for Goodwill of Central and Northern Arizona (GCNA), Goodwill of the San Francisco Bay (GSFB), and all affiliated entities. Positioned within the Purchasing team, this role emphasizes strong financial stewardship, contract governance, spend visibility, and compliance with organizational policy. The role serves as the primary system administrator for Agiloft, contract management system.

Essential Duties and Responsibilities:

• Coordinates the end-to-end lifecycle of contracts including intake, drafting support, review, approval routing, execution, amendments, renewals, and closure.

• Ensures contracts comply with internal contract's policy, purchasing policy, and financial approval thresholds.

• Monitors contract financial terms including value, payment structure, renewals, and expirations and proactively notifies stakeholders.

• Maintains complete, accurate electronic contract files within the centralized contract repository.

• Tracks and documents amendments, addenda, change orders, and contract extensions.

• Serves as the primary configurator and daily administrator for Agiloft, maintaining workflows, templates, approvals, and reporting structures.

• Ensures accurate contract-related financial data is maintained in Agiloft and Workday including vendor, term, value, cost center, and funding source.

• Develops and maintains Finance-focused dashboards and reports including contract inventory, renewal pipeline, and spend visibility.

• Leverages approved AI-enabled tools to extract key terms, validate contract data, flag discrepancies, and prepare Administers electronic signature workflows (e.g., DocuSign, Adobe Sign) including executive signature routing and document retention.

• Supports Purchasing-led sourcing activities (RFPs, RFIs, RFQs) by preparing documentation, managing timelines, and organizing responses.

• Ensures sourcing documentation is retained with executed contracts for audit and compliance purposes.

• Serves as a point of contact for internal partners regarding contract status, financial terms, and process questions.

• Facilitates coordination between Finance, Legal, IT, business owners, and vendors during contract review and negotiation.

• Ensures required financial, insurance, licensing, and compliance documentation are collected and stored.

• Supports audits, reviews, and information requests related to contracts, purchasing, and vendor spending.

• Identifies potential financial or contractual risks and escalates concerns appropriately.

• Recommends enhancements to templates, workflows, and systems to strengthen financial controls and efficiency.

• Maintains working knowledge of organizational policies and models Goodwill Core Values.

• Performs other related duties as assigned.

Minimum Qualifications (Education, Experience, Skills):

• 3-5 years' experience in contract administration, purchasing, procurement, or vendor management.

• Hands-on experience with contract lifecycle management systems; Agiloft and/or Workday strongly preferred.

• Experience supporting RFP/RFI/RFQ processes.

• Bachelor's degree or equivalent experience in Business, Finance, Supply Chain, Purchasing, or a related field preferred.

• Knowledge of common contract terms and financial components.

• Strong attention to detail and data accuracy.

• Proficiency with Microsoft Office and collaboration platforms.

• Effective written and verbal communication skills.

• Ability to manage multiple priorities and confidential information.

• Ability to pass a background check and drug screening, where applicable for position

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays
• These are just a few highlights of our key benefit offerings!

Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond.

Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws.

Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at 1-833-624-0920 option 6 or leaves@goodwillaz.org if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act.

For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at 1-833-624-0920, option 5.

PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. ("GCNA/GIMV") are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain "@goodwillaz.org" or @gimv.org", to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Security's Cyber Smart website (https://www.cisa.gov/be-cyber-smart/campaign) to learn how to report it.