Temp-Administrative Support

Position Summary:

The Temporary Administrative Support role provides administrative support and coordination for the Prosthodontic and Endodontic residency programs. This role assists faculty, residents, and division leadership by coordinating resident onboarding, courses, meetings, and clinical operations.

Responsibilities include, but are not limited to:

Resident Onboarding and Support 60%

• Participates in the recruitment, evaluation, and selection of Resident candidates and documents process as required by accreditation standards; duties include: managing recruitment events, monitoring applications, downloading application reports, communicating with candidates, scheduling interviews, and developing recruitment materials and presentations
• Documents resident application and interview process; recommends process improvements for future application cycles
• Provides Program Directors with data summarizing program applications and admissions; Analyzes data and provides recommendations
• Communicates with incoming residents regarding work authorization; partners with ISSS and coordinates any Visa or other work authorization processes with the resident to ensure a smooth and on-time start of the program.
• Serves as the programmatic contact for all current, incoming, and perspective residents
• Develops, oversees, implements, and manages the resident clinical and didactic schedule.
• Registers residents for courses
• Collaborates with off-site programs and affiliated coordinators to ensure expected educational and clinical experience.
  

Program Coordination 40%

• Implements and monitors program policies, processes, and protocols for compliance with University policies, academic program requirements, and other governing bodies; Understands and ensures program compliance with applicable governing bodies
• Serves as the liaison between the programs and internal and external stakeholders.
• Manages Canvas content for graduate courses:
• Rolls over courses
• Uploads Syllabus
• Updates dates
• Uploads recordings and lectures
• Keys grades into Canvas/Peoplesoft for review and submission by the Course Director
• Creates/Uploads exams in applicable exam software
• Assists with student accommodations
• Coordinates guest speaker logistics including payment, travel, accommodations, etc.
• Assists the Program Director with administrative duties related to the program, including, setting meetings, creating agendas, etc.
• Other duties as assigned

Required Qualifications:

• BA/BS OR a combination of education and relevant administrative experience, such as program planning, to total four years
• Proficient utilizing Microsoft Office (Word, Excel, and PowerPoint), Google Apps (Gmail, Calendar, Drive, Docs, Sites), and Adobe Acrobat.
• Ability to take initiative on multiple tasks, work independently, and take direction from supervisor and faculty leaders
• Strong interpersonal skills, including the ability to communicate in an effective, professional manner (both written and verbal)
• Successful experience working with diverse patients or clients
• Ability to anticipate and meet multiple deadlines
• Ability to work with changing priorities and directives
• Ability to prioritize tasks and communicate priorities and needs with faculty and others

Preferred Qualifications:

• Experience with resident/fellow/medical student tracking and scheduling system
• Experience working in a healthcare setting
• Experience interacting with faculty or providers at multiple locations and working with clinical rotation schedules or related
• Familiarity with application/evaluation systems, such as Electronic Residency Application
• System (ERAS) and New Innovations Residency Management Suite (RMS)

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay Range: $25-$32 / hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).