New 
Financial Facilities Coordinator
 Spectraforce Technologies | |
 United States, Arizona, Tucson | |
 Apr 02, 2026 | |
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Position Title: Financial Facilities Coordinator
Work Location: Tucson, AZ 85755 Assignment Duration: 12 Months Work Arrangement: Onsite Position Summary: As a Financial Facilities Coordinator, you will be responsible for the coordination of key tasks critical to the successful execution of the Facilities & Site Services (F&SS). You will provide financial support to Facilities & Site Services, Security and SHE Teams. Background & Context: Assisting the Organization Finance department in creating timely and accurate financial statements, manage, develop and foster cross-departmental relationships to understand continuous and ad hoc reporting needs and monitor the work to ensure quality, and continuously promote Quality First Time. The Financial Facilities Coordinator should possess a strong desire for tackling new challenges with innovative solutions and a "can do" attitude. Key Responsibilities: * Utilize current operating systems (e.g. My Buy, Google Workspace applications, Google Sites, Google Sheets, Google Slides, SAP, Microsoft Windows, etc.) for organization of F&SS information and execution of tasks and communications. * Enters purchase orders into the My Buy system and sends confirmed and approved purchase orders to suppliers as required. This occurs for all departments; Site Services, Facilities Engineering, PMO, SHE, Security. * Develop and maintain gSheets reports for managing financial expenses of all purchase orders in order to comply with the annual budgets Compliance & Audit Support - Ensure adherence to company policies, and statutory requirements; support internal and external audits as needed. * Provide analysis and support for the month-end process including accruals for the finance department and assist in the prioritization and allocation of resources across the portfolio to ensure a financially sustainable business. * Provides payment of the The Organization's campus property taxes, Oro Valley HOA payments; The Organization's Lease payments on a monthly, quarterly and yearly time schedule, and works closely with the Legal Department on updates to the The Organization's Lease Agreements. * Enters all new hire information into External Partner Portal (EPP), IT and Security requests. * Orders all departmental office supplies along with the campus supplies for paper products (IE, paper plates, plastic ware, etc.). * Ability to navigate both strategic and operational tasks while adapting to rapidly shifting priorities. * Excellent communication and presentation skills with the ability to translate complex financial data into actionable insights for diverse stakeholders. * Support compliance within facilities management, financial management and operation procedures. * Ability to influence and work effectively with different teams and functions across the cluster and within the broader The Organization finance community. Qualification & Experience: * Bachelor's degree [Finance, Business Administration, Economic, or a related field] * Proven (5+ years) work experience in Finance Business Partnering, Controlling or a similar strategic finance role. Experience in the Pharmaceutical industry is an advantage. * Experience with ERP systems, SAP highly preferred. * Strong proficiency in Microsoft Office/Google suite (Excel, gSheets, gSlides). * Experience working in a shared service center across a large organization is advantageous. * Must be able to coordinate and support cross functional teams and multiple projects in a fast-paced dynamic environment able to multi-task and prioritize * Must possess exemplary communication skills - both oral and written. * Must be able to exercise confidentiality | |