CHIEF VOUCHER EXPEDITER

JOB/BID ANNOUNCEMENT

CHIEF VOUCHER EXPEDITOR

Department of Planning and Development

Shared Services/Finance

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $75,336.00/Year

Applications for this position will be accepted until 11:59pm CDT on 00/00/2025

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, processes and supervises the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established timeframes

ESSENTIAL DUTIES

* Supervises the data entry of invoices and participates in the processing of vendors' invoices for payment

* Conducts research of contract agreements, invoices, and supporting documents to verify if item codes, remittance addresses, voucher numbers, funding strip codes, and contract data are accurate and covered and whether requested cost are valid based on quantity requirements and agreed discounts

* Compiles invoices and support documents for packaging by date, vendor name, and remittance address and verifies that corresponding receiving reports are consistent specifically in areas pertaining to cost, items, and quantity before submitting to the Comptrollers office for payment processing

* Supervises and monitors the maintenance of files containing reports, contracts, and invoices

* Checks figures for accuracy prior to processing vouchers and approving vendor invoices for payment

* Troubleshoots invoice problems conferring with vendors and department managers to resolve payment issues

* Interprets and communicates purchasing procedures and regulations to department managers

* Documents, maintains, and updates relevant policies and procedures

Performs other related duties as assigned

Location: 121 North LaSalle Street, City Hall, 10th Floor

Days: Monday - Friday

Hours: 9:00am - 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Three (3) years of work experience in processing and auditing vendor invoices and purchase orders for payment of which one (1) year is in a supervisory role related to the responsibilities of the position

Should the above criteria not be fulfilled, the following options are acceptable:

Graduation from an accredited college or university with an Associate's degree or higher plus one (1) year of work experience in processing and auditing vendor invoices and purchase orders for payment of which one (1) year is in a supervisory role related to the responsibilities of the position

Selection Criteria

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview, will be selected.

Preference will be given to candidates possessing the following:

For information about City of Chicago employee benefits, please click here

For information about City of Chicago salaries and job titles, please click here

APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer and Fair Chance Employer

City of Chicago

Brandon Johnson, Mayor