AP Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their team. This position is ideal for someone who is detail-oriented, organized, and able to manage multiple priorities in a deadline-driven environment. The right person will bring strong accounts payable experience, solid communication skills, and a high level of professionalism when handling sensitive financial information.

Key Responsibilities:

• 
  

  Process staff expense reimbursements in 3E, reviewing submissions for accuracy, identifying missing items, checking for duplicate submissions, and updating the staff expense spreadsheet

  
  
• 
  

  Obtain W-9s for new vendor setup

  
  
• 
  

  Process A/P and matter batch invoices

  
  
• 
  

  Process American Express credit card expenses prior to deadlines and follow up with cardholders for missing documentation

  
  
• 
  

  Review vendor account statements for accuracy and outstanding items

  
  
• 
  

  Research past-due balances and assist with follow-up as needed

  
  
• 
  

  Contact vendors to obtain copies of missing invoices

  
  
• 
  

  File invoice and expense report copies after batch approvals are completed

  
  
• 
  

  Follow up with internal stakeholders when approvals are missing

  
  
• 
  

  Support the team with special projects and additional accounting-related tasks as needed

  
  

Qualifications:

• 
  

  3-5 years of Accounts Payable experience required

  
  
• 
  

  Experience with 3E and/or Enterprise Software is helpful, but not required

  
  
• 
  

  Strong written and verbal communication skills

  
  
• 
  

  High degree of accuracy and attention to detail

  
  
• 
  

  Ability to work effectively under pressure and manage deadlines

  
  
• 
  

  Strong interpersonal skills with a team-first approach

  
  
• 
  

  Proficiency in Microsoft Excel and Word

  
  
• 
  

  Demonstrated ethics, discretion, and ability to handle confidential information

  
  
• 
  

  High school diploma or GED required

  
  
• 
  

  Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

  
  

After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.