EEP Prevention Specialist and Administrative Officer

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 04-13-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Equity & Equal Protection (EEP) Office is responsible for the administration of UC Santa Cruz's policies, procedures, and programs regarding discrimination and harassment on the basis of all protected categories outlined in the UC Systemwide Anti-Discrimination Policy (AD Policy), the UC Sexual Violence and Sexual Harassment Policy (SVSH Policy), and other related policies. EEP also oversees Americans with Disabilities Act (ADA) compliance and serves as the campus investigative unit supporting UC Whistleblower policies and other programs.

Our work includes stewarding complaint processes for students, staff, and faculty who have experienced discrimination and harassment and ensuring that members of our community can engage in protected activity free from retaliation. We are responsible for the University's compliance with state and federal laws relating to discrimination and harassment to ensure that no member of our community is denied participation in an academic program or employment based upon a protected identity or engaging in protected activity.

The EEP Office of the University of California, Santa Cruz is charged with ensuring University compliance with all Title IX related policies and procedures by responding to all campus Title IX complaints and reports. The EEP Office facilitates alternative resolutions and conducts formal investigations of complaints and reports filed by students, employees, and the public.

More information can be found at: https://equity.ucsc.edu/

JOB SUMMARY

The position provides education, training, and programmatic support to advance the goals of EEP across the University of California, Santa Cruz (UCSC) community. The role supports outreach and engagement efforts, assists with the coordination and delivery of education and training initiatives, and contributes to program operations. The position also supports administrative operations by assessing, triaging, and routing inquiries and requests to ensure timely and appropriate response and service.

APPOINTMENT INFORMATION

Budgeted Salary: $85,550/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Contract appointment

Job End Date: 3 years from the date of hire, with the possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: ETHICS AND CMPLNC PROFL 2 (006234), Grade 21

Travel: Never or Rarely

JOB DUTIES

30% - Education & Training Support

• Supports the development, coordination, and delivery of evidence-based prevention education programs, initiatives, strategies, and outreach campaigns addressing sexual misconduct, discrimination, harassment, and retaliation within the scope of EEP, with related diversity and inclusion topics addressed as assigned.
• Contributes content and provides logistical and programmatic support for campus Title IX and EEO training, working under the direction of the Title IX and EEO Directors and in collaboration with EEP staff.
• Assists in the coordination and delivery of education and training for students, staff, and faculty on the SVSH Policy, AD Policy, applicable procedures, and relevant laws, regulations, and university policies.
• Supports the development and maintenance of annual and/or quarterly training plans to ensure campus stakeholders receive required education and training.
• Prepares training materials, presentations, and educational resources; gathers feedback and assists in evaluating training effectiveness.
• Participates on the UCSC Sexual Violence and Harassment, Anti-Discrimination, Prevention and Education (SHAPE) Training committee and helps facilitate implementation of SHAPE Training for the campus.

20% - Program Support

• Works with members of the UCSC community to promote the goals of EEP.
• Coordinates with other offices to facilitate investigation and post-investigation processes, including ensuring appropriate documentation is shared.
• Meets with Response Team and Intake Coordinators to review and analyze statistical data and identify trends and areas of focus related to sexual misconduct, sexual harassment, and retaliation. In consultation with the Directors, uses data to develop and prioritize initiatives that address campus community needs.
• Collaborates with campus partners to identify and provide safety and supportive measures to mitigate negative impacts of sexual misconduct, discrimination, or harassment for individual members of the campus community as needed.
• Conducts database reviews to ensure compliance with state and federal laws in hiring of employees, resident assistants, and NCAA athletes.
• Updates and closes cases in the database of record.
• Participates in campus-wide and system-wide workgroups in support of Title IX and EEO projects and initiatives.

50% - Title IX and EEO Programs Coordination and Administration

• Assesses and triages incoming emails, telephone calls, and reports and responds accordingly.
• Facilitates meaningful referrals following report assessment.
• Provides information about available resources to campus community as needed.
• Assists with drafting, updating, and maintaining the organization's website content.
• Develops and implements procedures for supply inventory to ensure equipment is operational and appropriately maintained. Manages shared staff calendars for EEP meetings, holidays, staff vacations, and shared conference rooms.
• Assists with the review and processing of contracts and service agreements for independent contractors (e.g., investigators, Hearing and Appeal Officers) in coordination with appropriate campus units.
• Provides administrative and logistical support for complaints, including document tracking, timing, reminders, and coordination of response processes.
• Coordinates facilities and space, including submission of IT service requests, ordering supplies and furniture, tracking maintenance schedules, and supporting space modification requests.
• Prepares, submits, and reconciles expense reports on behalf of Title IX Director and Director of EEO in accordance with campus and UC Policies.
• On behalf of the unit, coordinates and participates in a variety of human resources activities, including recruitment support, onboarding, training coordination, ensuring timely completion of required compliance training, and ensuring the completion of forms and documents related to HR and Payroll.
• Manages calendars and provides project coordination support for the Title IX Director and Director of EEO; prepares routine confidential reports and assists with research, compilation, and summarization of information for briefings and meetings.

REQUIRED QUALIFICATIONS

• Bachelor's degree in a related area and/or equivalent experience and/or training
• Experience with highly confidential situations, and ability to exercise discretion and interact effectively, productively and sensitively with students, faculty and external constituencies.
• Including knowledge of federal regulations such as Family Educational Rights and Privacy Act (FERPA).
• Intermediate knowledge of the ethics and compliance function.
• Thorough knowledge of common computer applications including word processing, spreadsheet and presentation software.
• Effective verbal communication skills.
• Effective written communication skills.
• Skills in seeking more information and asking questions when assignments are unclear.
• Sound interpersonal skills.
• Ability to gather, organize, complete analysis and provide recommendations.
• Ability to use data to generate clear and concise reports to assist management in identifying and responding to patterns and trends.
• Ability to present information in a clear and concise manner both in writing and verbally.
• Ability to multi-task within demanding time frames and ability to balance and manage shifting priorities.
• Ability to maintain accurate and detailed records.
• Ability to work independently.
  

PREFERRED QUALIFICATIONS

• Familiarity with the university's processes, protocols and procedures.
• Familiarity with policies and procedures related to discrimination, whistleblower and gender based violence and how they are utilized on a university campus.
• Experience with data management and communications software, specifically Simplicity and/or iSight.
• Bilingual in English and Spanish.
• Legal aid, and/or legal services experience.
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Clery Act: This position has been identified as a Campus Security Authority (CSA); required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC * 1092(f)).
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
  

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.