Graduate Programs Manager

This position will work closely with the Director and existing, Undergraduate Program Manager in the Office of Curricular Affairs to edit, review, and process new academic program proposals at the graduate level as well as modifications to current graduate programs. This will require attention to detail, timeliness, and a high level of understanding academic programs at the University. This individual will also work closely to review and approve course proposals for the entire campus when needed and will work in consultation with the CA course approval team. The incumbent will also help support other tasks such as shared governance committees, work with other units in Academic Administration and campus partners.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Work closely with campus wide graduate departments and the Graduate College as well as internal CA team to collect and track data, provide feedback on market data reports from Lightcast software, curriculum development and structure as well as policies and procedures pertaining to graduate programs undergoing development and/or modification.
• Provide data visualizations. This also entails understanding the various phases of program development and proposal process as well as dates & deadlines, and being able to manage a large workload of proposals in all stages of review.
• Work with and participate in preliminary reviews with leadership in Academic Administration on issues surrounding new program proposals and maintenance of existing programs. This will entail the professional written and verbal delivery of programmatic feedback to department heads, deans, and faculty, requesting updates, and potential denial of academic program proposals.
• Assist in developing relationships with campus partners (Office of the Registrar, AZ International, the Graduate College, UITS Business Analysts, etc.) to reduce duplication of services and provide quality support to academic units developing new courses and new programs.
• Use expertise and knowledge of academic programs and development of such programs to progressively work with the Director and Undergraduate Program Manager in representing Academic Administration on University-wide committees and task forces to advance the institution's educational mission; review and approve curriculum updates submitted by colleges during the annual fall review period for undergraduate and graduate programs.
• Work in collaboration and close communication with the Course Approval team within CA to review and approve new course submissions, course modifications and inactivation requests as well as contribute to improving processes for all academic program and course reviews.

Knowledge, Skills, and Abilities:

Interpersonal Skills

• Is aware of, responds to, and considers the needs, feelings, and capabilities of others. Deals with conflicts, confrontations, disagreements in a positive manner, which minimizes personal impact, to include controlling ones' feelings and reactions. Deals effectively with others in both favorable and unfavorable situations regardless of status of position. Accepts interpersonal differences.

Teamwork Skills

• Establishes effective working relationships among team members. Participates in solving problems and making decisions.

Communication Skills

• Orally presents and expresses ideas and information clearly and concisely in a manner appropriate to the audience. Presents and expresses ideas and information clearly, concisely, in writing. Listens actively to what others are saying to achieve understanding. Shares information with others and facilitates the open exchange of ideas and information; is open, honest, and straightforward with others.

Planning and Organizational Skills

• Establishes courses of action for self to accomplish specific goals (e.g., establishes action plans). Identifies need, arranges for, and obtains resources needed to accomplish own goals and objectives. Develops and uses tracking systems for monitoring own work progress. Effectively uses resources such as time and information.

Organizational Knowledge and Competence

• Acquires accurate information concerning the institutional components, the mission(s) of each relevant organizational unit, and the principal programs in the respective college/department Interprets and utilizes information about the formal and informal organization, including the organizational structure, functioning, and relationships among units. Correctly identifies and draws upon source(s) of information for support.

Problem Solving and Analytical Ability

• Identifies existing and potential problems/issues. Obtains relevant information about the problem/issue, including recognizing whether or not more information is needed. Objectively evaluates relevant information about the problem/issue. Identifies the specific cause of the problem/issue. Develops recommendations, develops and evaluates alternative course of action, selects courses of action, and follows up.

Judgment Skills

• Makes well reasoned and timely decisions based on careful, objective review and informed analysis of available considerations and factors. Supports decisions or recommendations with accurate information or reasoning.

Direction and Motivation Abilities

• Sets a good example of how to do the job; demonstrates personal integrity, responsibility, and accountability. Provides advice and assistance to help others accomplish their work. Directs/motivates self.

Decisiveness Ability

• Identifies when immediate action is needed, and is willing to make decisions, render judgments, and take action. Accepts responsibility for the decision, including sustaining effort in spite of obstacles.

Self-Development Skills and Abilities

• Accurately evaluates own performance and identifies skills and abilities as targets of training and development activities related to current and future job requirements. Analyzes present career status. Sets goals (short term and/or long term). Identifies resources that are available and methods for self-improvement. Sets realistic time frames for goals and follows up.

Flexibility Skills

• Modifies own behavior and work activities in response to new information, changing conditions, or unexpected obstacles. Views issues/problems from different perspectives. Considers a wide range of alternatives, including innovative or creative approaches. Strives to take actions that are acceptable to others having differing views.

Leadership Ability

• Ability to make right decisions based on perceptive and analytical processes. Practices good judgment in gray areas. Acts decisively.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.