Senior Administrative Assistant

HDR is seeking an administrative coordinator to be part of our Corporate Accounting team. This individual will perform duties to support our leadership team, our teams, and our processes. We are an accounting team supporting HDR's global business, and we are thus seeking an administrative coordinator who has a basic understanding of business, accounting, and reporting functions.

The ideal candidate is a self-starter with strong communication, technology, and organizational skills.

Primary Responsibilities

In the role of Administrative Coordinator, we'll count on you to:

* Provide high quality and collaborative administrative support for Accounting & Finance leaders, including:

o Assembly and distribution of recurring metrics, dashboards, and reports,

o Prepare and distribute monthly newsletter highlighting the ways our teams engage with each other inside and outside the office

o Prepare, proofread, revise, and/or distribute recurring and ad hoc communications and reports

o Organize meetings and events

o Schedule, organize, set up, and attend recurring team meetings; prepare and distribute meeting minutes, and follow-up to ensure assigned action items are completed

o Participate in our culture of continual improvement by sharing ideas for increased efficiency, effectiveness, or better ways to support internal teams

o Maintain and process department purchasing cards

o Perform other duties as needed

* Provide administrative support to Omaha Accounting & Finance employees by assisting with:

o Monitor and oversee timely submission of timecards for employees

o Engage with appropriate information technology and facilities personnel to ensure equipment, software, hardware, and seating arrangements are completed before new employees start work.

o Provide basic onboarding to new employees on their first day.

o Office administrative duties (mail distribution, supplies, answer phones, etc.).

* Take ownership of important functions supporting Accounting & Finance and/or HDR, including:

o Administer SharePoint sites used to communicate information to employees and teams, including provision of access, uploading and organizing documents, simple site design

o Oversee document retention functions by working with subject matter experts to manage the retention and destruction of data per internal policies.

Preferred Qualifications

* Customer service mindset

* Demonstrated ability and interest in using emerging technology to solve problems

* Demonstrated experience preparing reports and dashboards using data in MS Excel for an executive audience

* Willingness to learn new skills

* Associate or bachelor's degree in business administration, communications, accounting/finance, or related field preferred

* At least 3 years of experience in administrative support