Administrative Assistant / Production Coordinator

Administrative Assistant/Production Coordinator

The candidate must enjoy working with data, since data input & processing is a key part of the role.

Hours are between 8.00am to 5: 00pm Monday to Friday.

Responsibilities:

• Provide general administrative and data entry support to the Production Coordinator
• Updating and maintaining the Customer Maintenance Division and always ensuring accuracy
• Updating and maintaining Maintenance Spreadsheets
• Entering Contracts into Quick Books
• Invoicing Customers from Quick Books
• Experience with Quick Books is required

Who we are looking for:

• Organized, analytical and capable of working on multiple projects simultaneously, with exceptional attention to detail.
• Highly pro-active; always a step ahead and on top of tasks at hand whilst keeping an eye on the long-term goals of a project
• Strong communication, able to relay instructions and decisions clearly both verbally and in writing
• To be able to demonstrate workload prioritization, focus to tasks and personal time management
• A creative thinker who looks for opportunities to improve existing processes,
• Independent, a quick learner and comfortable taking on responsibility and testing new solutions and systems
• Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & Power Point)
• Experience with Quick Books Enterprise is required
• A flexible attitude, unphased by unexpected change and ambiguity
• A professional individual with a good sense of fun

Skills required:

• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
• Proficiency in Quick Books Enterprise
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• A creative mind with the ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

This is a fantastic opportunity to join an expanding business and to be a key part of a dedicated team. Confidence in working independently is essential. Working hours are Monday to Friday 8am to 5pm.

Job Type: Full-time

Benefits: Health / Dental / Life / 401k Retirement / PTO

Salary: Based on Experience

Work Location: Southampton, NJ

Click "apply" to submit resume for consideration electronically today. 

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