Office Coordinator - Human Resources - 1st shift

Description

At Lactalis USA, we believe in promoting from within and giving our employees meaningful opportunities to learn, grow, and thrive. Whether you're just starting out or bringing years of experience, we'll provide the tools and support you need to succeed.

Lactalis is the world leader in dairy-a family-owned company with over 85,000 pragmatic and ambitious professionals across the globe. Every day, we're proud to produce award-winning dairy products that bring people together every day.

In the US, we offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, President specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, :ratio, Green Mountain Creamery, and Mountain High, along with sour cream and a growing family of ethnic favorites like Karoun, Gopi, and Arz.

At Lactalis, we live by our core values-Ambition, Engagement, and Simplicity. We're building a workplace where innovation thrives, diverse perspectives are celebrated, and everyone's unique background and ideas are valued.

Even if you don't meet every qualification, we encourage you to apply. We want to hear about your PASSION, your STORY, and how your EXPERTISE can help us make an impact.

From your PASSION to ours:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1.\tEnsures visitors (Non - Lactalis employees & Government employees) going into the plant for a tour fill out confidentiality forms, have an approved tour form filed out ahead of time and are added to the visitor entry log.

2.\tGreets employees/visitors and reaches out to the appropriate contact.

3.\tPicks up, drops off and distributes mail on a daily basis.

4.\tGenerates a birthday/anniversary list on a monthly basis and distributes birthday cards.

5.\tResponsible for ordering all office supplies while working with a monthly budget.

6.\tWorks with the HR team in regard to employee events.

7.\tOrders and maintains all aspects of employee uniforms working with the uniform company, including balancing invoices.

8.\tCollects temp hours, sends them to the proper agency and balances weekly invoice.

9.\tEnsure the coffee room is clean and fully stocked, ordering products as needed.

10.\tKeeps the foyer clean and presentable.

11.\tGather all PPE for visitors or tours and keep supplies stocked.

12.\tMakes binders for new hire orientation as needed.

13.\tConducts orientation for new hires.

14.\tDraft and send out new hire announcements/promotions.

15.\tBook travel arrangements as needed through Concur system.

16.\tOrders boots/shoes/uniforms for all employees and distributes to appropriate department.

17.\tOrder lunch as needed for meetings.

18.\tEnsure the front area is shut down properly at end of day, doors locked, coffee room, reception area and desk area locked properly, and powered down.

19.\tThis description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Requirements

Qualifications:

*\tTwo-three years' related experience required.

*\tAttention to detail and follow-up extremely important.

*\tStrong communication and organizational skills required.

*\tMust be able to manage multiple projects in a fast-changing environment.

*\tStrong computer skills and experience with Outlook, Word, PowerPoint and Excel programs.

*\tHighly motivated, dynamic, efficient, fast learning and self-starter.

Education and/or Experience:

*\tHigh School Diploma or Equivalency.