Administrative Assistant

INTRALOT is engaged in the supply of integrated gaming and transaction processing systems, innovative game content and value added services to state licensed gaming organizations. Based on its extensive know how, advanced product development standards and substantial experience in operating lottery games, INTRALOT offers custom-made integrated solutions, which ensure maximum efficiency and absolute security.

Games Library includes more than 400 types of games: Numerical Lotteries, TV Lottery Games, Sports Lotteries, Fixed Odds Betting, Instant Lotteries, Pari-mutuel, Video Lottery and Monitor Games.

Education, Training and Experience

• High school diploma or equivalent; some college or Associates degree preferred
• 2 years experience as an Administrative Assistant or similar work experience

Knowledge, Skills and Abilities

• Strong Knowledge of MS Office, with particular proficiency in Word, Excel, PowerPoint and Access
• Working Knowledge of bidding processes and steps in preparing and submitting response
• Strong knowledge of Microsoft Word, Excel, PowerPoint, etc.
• Excellent interpersonal, leadership, presentation, and collaborative skills to work effectively with both proposal teams and executive level management
• Strong problem solving, prioritizing, organizing and time management skills
• Excellent verbal and written communication skills

Duties and Responsibilities

Under the direct supervision perform the following duties and responsibilities. Other miscellaneous duties may be assigned.

• Calendar and time management-schedule resources such as people, meetings, appointments, meeting space, equipment or other resources.
• Continual monitoring of schedules to ensure meetings, calls, are free of scheduling conflicts.
• Prepare presentations-reports, proposal responses, spreadsheets using various software packages
• Point of Contact for Executive Staff-answer phone calls, take messages, respond to questions and direct calls/questions to appropriate parties
• Maintain and update database information
• Perform administrative functions such as ordering supplies, schedule management, expense reporting using Concur
• Coordinates detailed travel arrangements for multiple executives and staff and oversees that changes or problems are resolved and communicated
• Sorts and distributes mail and packages for executive staff
• Maintains adequate supplies needed for proposal development
• Greet and assists visitors and arranges for building escorts as necessary
• Gathers and arranges materials and relevant information for assigned executives or projects
• Types letters, prepares reports from drafts and proofreads /reviews documents for error
• Assists in group travel reservations and on-site and off-site meeting planning
• Availability for light travel

* No agencies or phone calls please *

Employment Eligibility Verification

Must possess valid documentation to establish identity and U.S. employment eligibility.

Security Requirements

Submission to, and ability to pass, a thorough pre-employment background check by the required State Lottery and Intralot USA is a requirement of employment. A pre-employment drug screening is also a requirement.

Intralot, Inc. is an Equal Opportunity Employer

As an equal opportunity employer, Intralot recognizes that our strength lies in our people. We are committed to diversity. EEO is the Law.