Executive Assistant to the Dean
Please see Special Instructions for more details.
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.
Please Note:
- A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
- If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
- Salary will be determined based on competencies, equity, budget, and market considerations.
- Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
- Failure to complete the application completely may result in you not being considered for the vacant position.
- Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
- If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.
Position Details
Classification Information
| Position Classification Title |
Executive Assistant |
| FLSA |
Non-Exempt |
| Position Class |
10433 |
Position Overview
| Position Summary |
Are you an administrative professional with a background in Higher Ed? Are you passionate about supporting students on their academic journeys? The College of Business and Entrepreneurship at Winston-Salem State University is seeking an Executive Assistant!
Join the Ramily!
The College of Business and Entrepreneurship (
CBE) at
WSSU empowers students to become successful, skilled, ethical, and community-minded professionals. Our graduates create innovative products, businesses, and nonprofits that enhance the quality of life in local, regional, national, and global communities. We are seeking a highly organized and service-oriented Executive Assistant to the Dean of the College of Business and Entrepreneurship. The ideal candidate is a proactive problem-solver with excellent clerical and interpersonal skills, a strong understanding of university procedures, and a commitment to professionalism and confidentiality. This position is perfect for someone who thrives in providing exceptional service to students, faculty, and stakeholders, and values hospitality, collaboration, and impact.
Responsibilities include:
- Manage the Dean's calendar and travel arrangements, coordinating and booking flights and hotels.
- Coordinate College events and handle logistical communications with internal and external vendors and partners
- Organize meetings, events, and peer review team visits
- Provide administrative and customer service support for programming and outreach activities which enhance student success
- Draft and distribute professional correspondence and other documentation on behalf of the Dean and the College
- Serve as the primary point of contact for faculty, students, staff, visitors, and external partners, providing excellent customer service and directing inquiries to appropriate personnel
- Provide information and communication regarding College policies, procedures, and program information to students, faculty, staff, and other stakeholders
- Manage the College's social media profiles and oversee all communications and announcements shared via social media
- Maintain physical and digital records and filing systems for the department, including student and faculty files, accreditation documentation, and budget tracking
- Gather data and create reports or presentations as requested, while maintaining confidentiality of sensitive information and adhering to FERPA standards
|
| Primary Function of Organizational Unit |
Educate students in fields associated with business. |
Position Information
| Position Number |
110924 |
| Competency Level |
Contributing |
| Working Position Title |
Executive Assistant to the Dean |
| Building and Room No. |
RJ Reynolds Center, Room 302 |
| Work Hours: From [time] to [time] on [days] of [week] |
8:00 - 5:00 Monday-Friday |
| Hours per week |
40 |
| Months per year |
12 |
| Appointment Type |
Permanent Full-Time |
| If Time Limited. |
No |
| Appointment Length. |
|
Requirements and Preferences
| Position required to work during periods of adverse weather or other emergencies |
Not Mandatory |
| Position required to work On-Call/Emergency Callback |
No |
| Minimum Experience/Education |
- High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
- Or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience;
- Or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions. |
| Preferred Years Experience, Skills, Training, Education |
- Five to seven years of administrative experience in the field of higher education
- Excellent written and verbal communication skills
- Demonstrated ability to communicate professionally and build relationships with students, staff, and other visitors with a variety of backgrounds
- Experience with Ellucian Banner and PeopleAdmin will be highly valued
|
| Required License or Certification |
|
| Valid US Driver's License |
No |
| Commercial Driver's License Required |
No |
| Physical Required |
No |
| List any other medical/drug tests required |
|
Posting Details
Posting Details
| Posting Number |
SPA01026P |
| Internal Posting Only |
No |
| Time Limited Position |
No |
| Appointment Length |
|
| State Salary Range |
$37,306 - $86,062 |
| Internal Salary Range |
$55,194 - $60,104 |
| Open Date |
02/20/2026 |
| Close Date |
03/06/2026 |
| Open Until Filled |
No |
| Special Instructions Summary |
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.
Please Note:
- A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
- If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
- Salary will be determined based on competencies, equity, budget, and market considerations.
- Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
- Failure to complete the application completely may result in you not being considered for the vacant position.
- Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
- If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.
|
Key Responsibilities and Related Competencies
Key Responsibilities and Related Competencies
| Competency |
Knowledge - Program and Organization |
| Describe the specific job duties related to this competency |
Provides high-level administrative support to ensure smooth day-to-day operations of the Dean's office. Manages scheduling, travel, event coordination, document preparation, and departmental logistics.
Competencies:
- Time management
- Task prioritization
- Confidentiality
- Independent decision-making
|
| Percentage Of Time |
30 |
| Competency |
Communication and Marketing |
| Describe the specific job duties related to this competency |
Serves as the primary point of contact for faculty, students, staff, and external partners. Models the culture of Extreme Hospitality. Communicates college policies, procedures, and program information clearly and professionally. Oversees College social media.
Competencies:
- Written and verbal communication
- Customer service
- Professional demeanor
- Public relations and social media
|
| Percentage Of Time |
20 |
| Competency |
Information/Records Administration |
| Describe the specific job duties related to this competency |
Maintains departmental records, student and faculty files, accreditation documentation, and budget tracking. Supports data entry, report generation, and compliance with institutional standards.
Competencies:
- Data accuracy
- File organization
FERPA compliance- Report preparation
|
| Percentage Of Time |
15 |
| Competency |
Planning and Organizing |
| Describe the specific job duties related to this competency |
Organizes meetings, college events, and peer review team visits. Oversees logistics, materials, and communications to ensure successful execution of college initiatives. |
| Percentage Of Time |
10 |
| Competency |
Client/Customer Service |
| Describe the specific job duties related to this competency |
Assists in Student Success initiatives and faculty engagement efforts. Supports programming, outreach, and activities that enhance the college's academic environment. Creates a welcoming and engaging environment for students, faculty, and the public.
Competencies:
- Student support
- Program coordination
- Extreme Hospitality culture
- Initiative and responsiveness
|
| Percentage Of Time |
15 |
| Competency |
Knowledge - Technical |
| Describe the specific job duties related to this competency |
Utilizes office equipment and university systems (e.g., Banner, Microsoft 365, PeopleAdmin) to support administrative tasks, communications, and recordkeeping.
Competencies:
- Software proficiency
- Office technology use
- Troubleshooting
- Digital communication tools
|
| Percentage Of Time |
10 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
Give a short summary on exceptional customer service you have provided.
(Open Ended Question)
Describe any administrative experience relevant to this position.
(Open Ended Question)
How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Required Documents
- Resume
- Cover Letter
Optional Documents
- References List
- Letter of Reference 1
- Letter of Reference 2
- Letter of Reference 3
|
Winston Salem State University
$37,306 - $86,062
Feb 21, 2026