New 
Administrative Assistant 2
 Equiliem | |
 United States, Ohio, Cleveland | |
 Feb 20, 2026 | |
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Job Title: Administrative Coordinator
Overview: We are seeking an energetic professional who thrives in a fast-paced environment and is comfortable working independently. This role benefits from prior experience in office coordination or administrative support, along with a general understanding of what it takes to keep daily operations running smoothly. The ideal candidate is proactive, organized, and detail-oriented, with the ability to manage office workflows, support site operations, and contribute to an efficient and well-run workplace. Key Responsibilities: *Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown. *Provide logistical and administrative support for onsite committees and employee engagement teams. *Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates. *Assist with creating, preparing, and maintaining documents and resources to support team operations. *Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials. *Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment. *Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed. *Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc. *Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services. *Act as the on-site liaison for vendors and facility support needs, coordinating service requests, investigating issues, and ensuring timely resolution. *Provide backup coverage and assistance at the front desk as needed *Other administrative tasks and duties as assigned Qualifications: *2 - 3 years of relevant experience or training in a professional office environment, supporting administrative or office operations. *High School Diploma required *Associate degree or equivalent preferred Skills and knowledge: *Strong written and verbal communication skills *Exceptional organizational skills and attention to detail *Excellent interpersonal skills with a strong customer-focused mindset *Ability to work independently with appropriate guidance, using good judgment and a proactive approach to addressing day-to-day issues *Experience supporting office operations and assisting with the coordination of daily administrative activities *Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams | |