U.S. Medical Leave Administrator

We are looking to hire a U.S. Medical Leave Administrator as part of Kodak's Occupational Health and Benefits team. The ideal candidate for this position is someone who is organized and efficient, is passionate about helping others, is consistently detail-oriented, process-driven, and enjoys working in an energetic and sometimes high-paced environment. This position is onsite in Rochester, NY and will require attendance in our Rochester, NY office 5 days per week until the training period is complete, at which time there will be an option to work remotely 2 days per week.

Responsibilities:
* Work with contracted nurse case managers to identify employees out on medical leaves which include but are not limited to Disability, Family Medical Leave Act, Paid Family Leave, and COVID-19 sick leaves.
* Obtain the documentation necessary to justify medical leave benefits in accordance with state and federal regulations as well as Kodak policies.
* Maintain pay coding for employees out of work on an extended medical leave or Paid Family Leave.
* Review absence reports to reconcile pay coding and identify errors.
* Administration of leaves requested under the provisions of the Family Medical Leave Act, state-mandated Paid Family Leaves, COVID-19 sick leaves, and Kodak's short-term disability program to include but not limited to eligibility determination, review of documentation to determine applicability of leave, issuance of forms in accordance with U.S. Department of Labor and state regulations as well as Kodak policy, providing absence and pay coding information to supervisors and Human Resources, and tracking of approved and unapproved leaves.
* Maintenance of all documentation and information in strict adherence to HIPAA privacy regulations.
* Preparation and/or review of applicable reports to verify the accuracy of information contained therein.
* Required written and verbal communication with parties to include, but not limited to Human Resources, supervisors, state and federal regulatory agencies, medical offices, employees, and contracted medical services personnel.
* Preparation of periodic state-required reporting
* Assist the Kodak Medical and Benefits teams with other tasks not specifically identified but related to administration of employee-related medical leaves.
* Answer and field phone calls for the Kodak Medical team
* Attendance at relevant medical leave workshops, webinars, and legal briefings to remain current with state and federal regulations.
* Participation in meetings related to employees requesting medical leave or Kodak's medical leave program.
* Provide backup to the Occupational Health Assistant, as needed.

* Relevant experience administering state and federal medical leaves
* Knowledge of U.S. Department of Labor Family Medical Leave Act regulations and New York State Paid Family Leave laws
* Ability to effectively communicate and maintain professionalism in sometimes challenging situations
* Able to produce high-quality work with consistent attention to detail
* Ability to multi-task and meet deadlines
* Ability to analyze problems and identify potential solutions
* Ability to perform role while consistently displaying Kodak's Values
* Proficient with Microsoft Office programs including Excel and Outlook
* Independent critical thinking skills
* Ability to speak fluently and communicate in English
* Spanish proficiency is preferred but not required

Education and Experience:
* A minimum of 3-5 years of experience in administering medical leaves including FMLA and state paid family leaves
* Bachelor's degree in a related field is preferred.

Physical Requirements:
* Work in an office environment 95% of the time and potentially outside up to 5% of the time for special employee events
* Limited lifting is required up to 5 pounds
* Ability to change positions frequently to retrieve print jobs, deliver mail to the pickup area, etc. with majority of the time in a seated or standing position