New

Associate Project Scheduler

Vaco
$60,000.00 - $70,000.00 / yr
401(k), retirement plan
United States, California, Irvine
Feb 20, 2026
Associate Project Scheduler Location: U.S. - 100% Remote Reports To: Senior Project Scheduler About the Role Execution discipline starts with accurate planning and clean labor alignment. As an Associate Project Scheduler, you will support the development, maintenance, and integrity of project schedules while ensuring labor charging aligns with approved work plans. This role directly supports budget accuracy, forecast reliability, and delivery execution within a software development environment. This is a growth-oriented role for an early-career professional looking to build a long-term career in project scheduling and project controls. Job Description: Project Scheduling Support Build and maintain project schedules using Microsoft Project. Update task structures, timelines, dependencies, and resource assignments based on approved changes. Partner with Project Managers to ensure schedules reflect current execution plans. Maintain organized schedule documentation, baselines, and change history. Resource and Labor Integrity Assign team members to projects in alignment with approved work authorizations and finance policies. Review weekly time entries in Replicon to confirm alignment with approved project assignments. Identify discrepancies between scheduled resources and charged labor. Work with Project Managers and team members to resolve misallocations. Support alignment between Microsoft Project schedules and NetSuite project structures. Forecasting and Utilization Visibility Assist in tracking actual labor usage versus scheduled allocations. Support resource utilization analysis across multiple projects. Contribute to weekly and monthly PMO reporting and forecasting packages. Process and Controls Support enforcement of work authorization and labor governance processes. Ensure schedules align with approved budgets and cost codes. Contribute to continuous improvement of scheduling, reporting, and controls workflows. Requirements: At least 2 years of hands-on project scheduling experience. Experience supporting project teams in structured delivery environments (software development preferred). Proficiency with Microsoft Project. Strong Excel skills (intermediate to advanced). High attention to detail and comfort working with labor, financial, and resource data. Ability to manage multiple priorities across concurrent projects. Clear, professional written and verbal communication skills. Preferred Qualifications: Experience using Replicon or similar time-reporting tools. Exposure to NetSuite or other ERP or project accounting platforms. Experience supporting PMO, project controls, or scheduling functions. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.