Clerical Assistant 3 - Torrance State Hospital

Do you want to use your experience performing the full scope of timekeeping duties in a 24/7 facility that manages civil and forensic operations to support a public psychiatric hospital that values collaboration and community? Please join our team at Torrance State Hospital as a Clerical Assistant 3! With us, your work performing timekeeping duties, maintaining pay rules and leave for multiple bargaining unit contracts will support a dedicated staff who strive to provide all persons affected by serious mental illness with the opportunity for growth, recovery, and inclusion in their community. If you enjoy timekeeping and making changes to work schedules for employees, and you want join our team atmosphere of mutual respect, trust, and safety, apply with us today!

As a Clerical Assistant 3, you will be responsible for time and attendance duties involving checking and verifying information in the database, entering accurate data, and notifying employees to enter leave as needed. Courteous and attentive customer service skills are essential, as you will be communicating with employees and supervisors to address payroll issues or questions. Specific duties include receiving daily attendance and overtime reports from departments and initiating communication with managers and supervisors to obtain missing information in order to resolve questionable information, addressing any changes as needed. Work also involves close collaboration with the central office time advisor to update overtime information while ensuring work schedules and meal periods are accurate. This is vital for maintaining compliance with the pension reform and for correcting errors or updating information in response to audit reports and exception reports for overtime thresholds.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Torrance. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

Additional Requirements:

• You must have one year of experience performing the full scope of timekeeping duties in support of staff working across three different shifts in a 24/7 facility that manages civil and forensic operations.
• You must have one year of experience performing timekeeping duties, maintaining pay rules and leave for multiple bargaining unit contracts.
• You must have one year of experience processing transactions, updating errors, and running time reports in SAP.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.